Kafinea's integrated electronic invoicing enables you to issue and receive invoices in compliance with regulatory formats, while maintaining your usual processes. This page explains how it works, the legal framework and how to implement it.
The context and challenges of electronic invoicing #
Electronic invoicing is becoming an essential part of business-to-business (B2B) exchanges in France. The reform introduced byOrdinance no. 2021-1190 of September 15, 2021 aims to generalize the issue, transmission and receipt of invoices in dematerialized form.
The main objectives are: 1) to guarantee the authenticity of the issuer, the integrity of the content and the legibility of the invoice, 2) to simplify and increase the reliability of exchanges between professionals, and 3) to strengthen the fight against VAT fraud through increased traceability.
The timetable for implementing the #reform
- September 1, 2026: all companies must be able to receive electronic invoices.
- September 1, 2026: obligation to issue for large companies and ETIs.
- September 1, 2027: obligation toissue for SMEs and micro-businesses.
The obligation to receive will therefore apply to all companies before the obligation to transmit. It is therefore advisable to anticipate the transition now.
Electronic invoicing in Kafinea #
Format management and dematerialization #
Kafinea natively includes dematerialization of invoices. All invoices are created in Factur-X format, a hybrid format combining readable PDF and structured XML data, compatible with the public Chorus Pro platform.
Users can also retrieve invoices in full JSON format via theKafinea API, facilitating integration with other systems and automation of processing. In addition, Kafinea provides webhooks and workflows enabling invoices to be automatically routed to a third-party service provider or to your in-house tools, again in standardized JSON format.
Preparing for regulatory electronic invoicing #
In preparation for this legal requirement, Kafinea is working with IOPOLE, a government-approved platform (ex-PDP). Kafinea customers can now meet future requirements without changing their working habits. The transition is seamless and at no extra cost: users continue to issue and receive their invoices in Kafinea, while the partner platform handles the regulatory transmission to recipients and the tax authorities.
Case study #
A company issues a customer invoice from Kafinea. The document is automatically generated in Factur-X format in the ERP system, connected to the customer's record and transmitted to the PDP partner platform. The recipient receives the electronic invoice in his own system, without any manual intervention. In a single operation, regulatory compliance, transmission and follow-up are assured.