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Kafinea's integrated electronic invoicing enables you to issue and receive invoices in compliance with regulatory formats, while maintaining your usual processes. This page explains how it works, the legal framework and how to implement it.
1. Background and Issues #
Electronic invoicing is becoming an essential part of business-to-business (B2B) exchanges in France. The reform introduced byOrdinance no. 2021-1190 of September 15, 2021 aims to generalize the issue, transmission and receipt of invoices in dematerialized form.
The main objectives are as follows:
- Ensure the authenticity of the issuer, the integrity of the content, and the legibility of the invoice.
- Simplify and improve the reliability of communication between professionals.
- Strengthen the fight against VAT fraud through improved traceability.
2. Implementation Schedule #
| Due date | Obligation |
|---|---|
| September 1, 2026 | All businesses must be able to receive electronic invoices. Large companies and mid-sized businesses are requiredto issue them. |
| September 1, 2027 | Issuance requirement for SMEs and micro-enterprises. |
Important: The requirement to receive documents takes precedence over the requirement to issue them for all businesses. We recommend that you begin preparing for the transition now.
3. invoicing in Kafinea #
Formats and digitization #
Kafinea natively supports electronic invoicing. All invoices are created in the Factur-X format, a hybrid format that combines a readable PDF with structured XML data, and is compatible with the Chorus Pro public platform.
Users can also retrieve invoices in full JSON format viathe Kafinea API, which facilitates integration with other systems and the automation of processing. In addition, Kafinea provides webhooks and workflows that allow invoices to be automatically routed to a third-party service provider or to your internal tools, always in a standardized JSON format.
Regulatory Compliance #
In preparation for the upcoming legal requirement, Kafinea is partnering with IOPOLE, a government-approved platform (formerly PDP). Kafinea customers can comply with future requirements without changing their workflow. The transition is seamless and at no extra cost: users continue to issue and receive their invoices in Kafinea, while the partner platform handles the regulatory transmission to recipients and the tax authorities.
Example: A company issues a invoice through Kafinea. The document is automatically generated in Factur-X format within the ERP system, linked to the record , and transmitted to the PDP partner platform. The recipient receives the invoice in their own system without any manual intervention. With a single step, regulatory compliance, transmission, and tracking are all ensured.
4. Frequently Asked Questions #
Do I need to change how I create invoices in Kafinea?
No. invoicing is seamlessly integrated. You continue to create your invoices as usual; Kafinea automatically generates the compliant Factur-X format.
What is the Factur-X format?
Factur-X is a hybrid format that combines a human-readable PDF file with structured XML data that can be read by computer systems. It is the format adopted by the French government for invoicing .
Does this requirement apply to my business?
This applies to all businesses subject to VAT and established in France. The requirement to receive invoices takes effect on September 1, 2026, for all businesses. The requirementto issue invoices depends on the size of the business (see the timeline above).
How does Kafinea submit invoices to the tax authorities?
Kafinea uses the IOPOLE partner platform, which is approved by the tax authorities, to send invoices to recipients and the tax authorities. This process is automatic and requires no action on your part.