---
title: "AI-assisted invoice OCR"
description: "--- ## Introduction **Automatic entry from a PDF**, also known as **OCR** (optical character recognition), automatically extracts information from a PDF document (supplier invoice, purchase order, etc.) to pre-fill a record in Kafinea. This feature uses artificial intelligence to recognise…"
url: "https://www.kafinea.com/en/help/artificial-intelligence/ai-assisted-invoice-ocr/"
updated: "2023-11-28"
category: Artificial intelligence
---

# AI-assisted invoice OCR

---

## Introduction

**Automatic entry from a PDF**, also known as **OCR** (optical character recognition), automatically extracts information from a PDF document (supplier invoice, purchase order, etc.) to pre-fill a record in Kafinea. This feature uses artificial intelligence to recognise and interpret the content of documents.

---

## 1. How it works

1. From the relevant module (e.g.: Supplier invoices), use the automatic entry action
2. Upload the PDF document to analyse
3. Kafinea automatically extracts the information: supplier, date, amounts, line items, references
4. The form fields are pre-filled with the extracted data
5. Check and correct if necessary, then save

> **Important:** Automatic entry is a data-entry assistance tool. Extracted data must always be checked by the user before saving, especially amounts and references.

---

## 2. Supported documents

Automatic entry mainly works with:

- **Supplier invoices**: extraction of the supplier, dates, amounts excl./incl. tax, line items
- **Purchase orders**: extraction of references and product lines

The quality of extraction depends on the readability of the PDF and the structure of the document.

---

## 3. Frequently asked questions

**Does automatic entry work with scanned PDFs?**
 Yes, provided the document is sufficiently readable. Digitally generated (non-scanned) PDFs yield better results.

**What should I do if the extraction is incorrect?**
 Manually correct the misinterpreted fields before saving. The tool improves over time by learning the formats of your usual suppliers.

**Is this feature available for all modules?**
 No, it is mainly available for purchasing modules (supplier invoices, purchase orders). Availability depends on your instance configuration.

---

## Related References 🔗

- [How to record a supplier invoice](https://www.kafinea.com/fr/documentation/achats/comment-enregistrer-une-facture-fournisseur/)
- [Electronic document management](https://www.kafinea.com/fr/documentation/gestion-documentaire/la-gestion-electronique-des-documents/)
- [The AI chat](https://www.kafinea.com/en/documentation/artificial-intelligence/ai-chat/)
- [The AI text assistant](https://www.kafinea.com/en/documentation/artificial-intelligence/the-ai-text-assistant/)
- [AI workflows](https://www.kafinea.com/en/documentation/artificial-intelligence/ai-workflows/)
- [Connect an external AI (MCP)](https://www.kafinea.com/en/documentation/artificial-intelligence/connect-an-external-ai-mcp/)