--- title: Products description: "> 📍 **Where to find this module?** > *Main menu > Catalog > Products* The Products module allows you to manage your company's physical item catalog: references, prices, suppliers, inventory, and item families. --- ## 1. Create a product 1.…" url: "https://www.kafinea.com/en/help/catalog/products/" updated: "2023-11-28" category: Catalog --- # Products > 📍 **Where to find this module?** > *Main menu > Catalog > Products* The Products module allows you to manage your company's physical item catalog: references, prices, suppliers, inventory, and item families. --- ## 1. Create a product 1. Go to *Main menu > Catalog > Products* 2. Click on **"Add a product"** 3. Enter the product information: | Field | Description | | --- | --- | | **Product name** | Label displayed in commercial documents | | **Reference** | Internal item code | | **Item family** | Category to which the product belongs | | **Unit of measure** | Unit used for quantification (piece, kg, m…) | | **Unit price** | Default selling price | | **Tax** | Applicable tax category (VAT, eco-tax…) | | **Description** | Additional details about the product | 1. Save the product > **Note:** To properly configure taxes on your products (VAT categories, tax regions, other taxes), refer to the article [Tax configuration](../../250_parametrage/120_la-configuration-des-taxes.md). > **Tip:** Use item families to organize your catalog and easily find your products. --- ## 2. Inventory information The **"Inventory information"** section allows you to track quantities: | Field | Description | | --- | --- | | **Quantity in stock** | Quantity currently available | | **Inventory manager** | Person responsible for tracking | | **Reorder level** | Threshold below which restocking is recommended | > **Note:** Inventory quantities are automatically updated when delivery notes and receiving notes are validated. For more details, refer to the articles dedicated to inventory management. --- ## 3. Supplier information Each product can be associated with a default supplier: | Field | Description | | --- | --- | | **Supplier** | Primary supplier of the product | | **Supplier reference** | Item code at the supplier | | **Purchase cost** | Unit purchase price | > **Note:** For advanced multi-supplier management with quote comparison and automatic price calculation, refer to the article [Sourcing management](https://www.kafinea.com/en/documentation/catalog/sourcing-management/). --- ## 4. Standard products and specific products Kafinea offers a **standard products** mechanism for companies that purchase the same type of item from multiple suppliers. **Standard product:** A generic item used in customer quotes and orders. This is what your customer sees. **Specific product:** A sourced variant of a standard product, corresponding to the actual item purchased from a given supplier. > **Example:** The standard product "HDMI Cable 2m" can have two specific products: "HDMI Cable 2m – Alpha Brand" and "HDMI Cable 2m – Beta Brand," each with its own supplier offers. To configure and use this mechanism, refer to the article [Sourcing management](https://www.kafinea.com/en/documentation/catalog/sourcing-management/). --- ## 5. Use in Commercial Documents Products are used as line items in the following documents: - **Customer quotes** - **Customer orders** - **Customer invoices** - **Supplier purchase orders** - **Delivery and receiving notes** When adding a product to a document, the unit price and tax are pre-filled with the product's default values. > **Tip:** From a customer quote or order containing standard products, you can use the [supplier purchase order assistant](https://www.kafinea.com/en/documentation/catalog/the-purchase-order-assistant/) to automatically generate supplier purchase orders. > **Note:** It is possible to display the **product or service number** directly in document line items (quotes, orders, invoices…). This option is activated in *Settings > Features* via the parameter **Display product/service number in document lines**. --- ## 6. Frequently Asked Questions ### How to quickly find a product? Use the search bar in the product list. You can search by name, reference, or item family. Custom filters also allow you to create specific views. ### What is the difference between a product and a service? A **product** is a physical item with inventory management (quantity, restocking, delivery). A **service** is an intangible offering without inventory management. ### How to modify a product's price? Edit the product record and modify the **"Unit price"** field. This change only affects future documents—existing documents retain the price entered at the time of their creation. > **Important:** If the product is a **standard product**, its price is automatically calculated from supplier offers. Any manual modification will be overwritten at the next recalculation. To adjust the price, modify the margin or supplier offers (see [Sourcing management](https://www.kafinea.com/en/documentation/catalog/sourcing-management/)). --- ## Related references 🔗 - [Services](https://www.kafinea.com/en/documentation/catalog/services/) - [Item families](https://www.kafinea.com/fr/documentation/catalogue/les-familles-darticles/) - [Units of measure](https://www.kafinea.com/en/documentation/catalog/units-of-measure/) - [Sourcing Management](https://www.kafinea.com/en/documentation/catalog/sourcing-management/) - [Generic products](https://www.kafinea.com/en/documentation/catalog/generic-products/) - [Product kits](https://www.kafinea.com/en/documentation/catalog/product-kits/) - [Catalog margin analysis](https://www.kafinea.com/en/documentation/catalog/catalog-margin-analysis/) - [The Purchase Order Assistant](https://www.kafinea.com/en/documentation/catalog/the-purchase-order-assistant/) - [Inventory valuation](https://www.kafinea.com/en/documentation/inventory-management/inventory-valuation/) - [Tax configuration](../../250_parametrage/120_la-configuration-des-taxes.md)