---
title: The employee portal card
description: "> 📍 **Where to find this module?** > *Main menu > Human Resources > Employee extranet* --- ## Introduction The \"Employee Portal\" card is a configurable mini-card that appears in the user menu (top right of the interface). It promotes…"
url: "https://www.kafinea.com/en/help/employee-extranet/the-employee-portal-card/"
updated: "2026-04-03"
category: Human Resources / Employee Extranet
---

# The employee portal card

> 📍 **Where to find this module?**
> *Main menu > Human Resources > Employee extranet*

---

## Introduction

The "Employee Portal" card is a configurable mini-card that appears in the user menu (top right of the interface). It promotes access to the employee extranet for back-office users.

---

## Accessing the Configuration

1. Log in as an administrator
2. Go to **Settings** → **EXTRANET** → **Configuration**
3. Scroll down to the **Employee Portal Card** section

---

## Configuration Fields

### Display card in user menu

- **Type**: Checkbox (Yes/No)
- **Description**: Activates or deactivates the display of the card in the user menu
- **Default**: Disabled

### Employee Portal URL

- **Type**: Read-only field
- **Description**: Displays the extranet URL configured for your instance
- **Note:** This URL is defined in the system configuration (PORTAL_URL) and cannot be modified here

### Card Title

- **Type**: Text (max 50 characters)
- **Description**: The title displayed at the top of the card
- **Default value**:
  - FR: "Espace collaborateur"
  - EN: "Employee Portal"

### Descriptive Text

- **Type**: Text area (max 300 characters)
- **Description**: The explanatory text displayed in the card. Line breaks are preserved.
- **Default value**:
  - FR: "Gérer mon activité, mes absences et mes informations personnelles."
  - EN: "Manage my activity, my absences and my personal information."

### Button Text

- **Type**: Text (max 30 characters)
- **Description**: The text for the action button (CTA)
- **Default value**:
  - FR: "Accéder"
  - EN: "Access"

### Tooltip Text

- **Type**: Text (max 100 characters)
- **Description**: The text displayed when hovering over the action button
- **Default value**:
  - FR: "Ouverture dans l'espace collaborateur"
  - EN: "Opens in the employee portal"

---

## Multilingual Behavior

If you leave the **Title**, **Descriptive Text**, **Button Text**, and **Tooltip Text** fields empty, the system will automatically use the default values translated according to each user's language.

**Recommendation**: For an optimal multilingual experience, leave the fields empty and use the default values.

If you customize the texts, they will be displayed as is for all users, regardless of their language.

**Tip:** If you wish to customize the texts while maintaining a multilingual experience (different texts depending on the user's language), you can use Kafinea's translation feature to modify the default values. Go to **Menu** → **Configuration** → **Settings** → **Module Management** → **Languages & Translations** to customize labels by language.

---

## Examples of Recommended Texts

### Example 1: General Promotion

- **Title**: Employee Portal
- **Text**: Manage my activity, my absences, and my personal information.
- **Button**: Access
- **Tooltip**: Opens in the employee portal

### Example 2: Leave Focus

- **Title**: Request your leave
- **Text**: Request your leave in a few clicks from your personal space.
- **Button**: Request Leave
- **Tooltip**: Access leave management

### Example 3: Expense Report Focus

- **Title**: Expense Reports
- **Text**: Submit your expense reports and track their validation in real time.
- **Button**: Submit
- **Tooltip**: Access expense reports

---

## Display Conditions

The card is displayed only if:

1. The "Display card" option is enabled
2. The extranet URL (PORTAL_URL) is configured and not empty

---

## Security

- Entered texts are automatically sanitized (HTML tags removed)
- The URL is validated to prevent JavaScript injections
- The link opens in a new tab with appropriate security attributes (`target="_blank" rel="noopener noreferrer"`)

---

## Preview

The card appears in the user menu, just after the user's information (name, avatar, role) and before the "My Preferences" link.

```
┌─────────────────────────────┐
│  [Avatar]  Prénom Nom       │
│            username         │
│            Rôle             │
├─────────────────────────────┤
│  Espace collaborateur       │  ← Titre
│  Gérer mon activité, mes    │  ← Texte
│  absences et mes...         │
│  [    Accéder    ↗]         │  ← Bouton CTA (avec tooltip au survol)
├─────────────────────────────┤
│  ⚙ Mes préférences          │
│  ...                        │
└─────────────────────────────┘
```

---

## Related references 🔗

- [The employee portal](https://www.kafinea.com/fr/documentation/extranet-collaborateur/le-portail-collaborateur/)
- [People](https://www.kafinea.com/fr/documentation/ressources-humaines/les-personnes/)