---
title: Goods receipt notes
description: "> 📍 **Where can you find this module?** > *Main menu > Stock management* Following a supplier order, you can generate goods receipt notes. These allow you to record the arrival of goods into stock. There are several ways to…"
url: "https://www.kafinea.com/en/help/inventory-management/goods-receipt-notes/"
updated: "2019-09-18"
category: Inventory management
---

# Goods receipt notes

> 📍 **Where can you find this module?**
> *Main menu > Stock management*

Following a supplier order, you can generate goods receipt notes. These allow you to record the arrival of goods into stock.

There are several ways to create goods receipt notes:

- ** Direct entry**

In the case of simple purchases, for example when no order has been entered, the easiest option is to create the goods receipt note directly: * **Stock management > Goods receipt notes** *.

[box]** Tip:** From a ** *Supplier* **record, among the various tabs available, you can view the ** *Goods receipt notes*** already recorded for this supplier[/box]

- **Generating a goods receipt note from a supplier order**

For receipts using the standard purchasing chain: Supplier order, simply generate the goods receipt note from the supplier purchase order using the contextual button.

[box]** Tip:** From the ** *Supplier order* **record, among the various tabs available, you can view the ** *Goods receipt notes*** already recorded for this order[/box]

- **Generating a goods receipt note from a supplier** **invoice**

If a purchase order has not been entered and an invoice is sent with goods that need to be entered into stock, it is also possible to generate a goods receipt note from the contextual buttons of a ***supplier invoice*****.**

[box]** Tip:** From the ** *Supplier invoice***, among the various tabs available, you can view the ** *Goods receipt notes*** already recorded for this invoice[/box]

> **Good to know: **The importance of following the steps
>  Kafinéa is a flexible system; it does not force you to follow the steps, which allows you to retain a great deal of freedom when entering your purchases.
>
>
>
> However, for a trading business, following the steps will give you optimal control over your supplies.
>  Conversely, for a service business or for purchases that are not resold, basic entry is sufficient.

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## Automatic impact on stock

When a goods receipt note is **validated** (moved to the appropriate status via a workflow), **stock movements** are automatically created for each product line on the note. Stock quantities are updated accordingly for the relevant storage locations.

**Stock update:**

- When the goods receipt note is validated, a stock entry movement is created for each product line
- The available quantities at the destination storage site increase accordingly
- The movements are visible in the [Stock movements](https://www.kafinea.com/en/documentation/inventory-management/stock-movements/) module

**Stock cancellation:**

If a goods receipt note needs to be cancelled after validation, a cancellation mechanism allows you to **delete the generated stock movements**. The quantities are then restored to their previous level.

> **Important:** The impact on stock is automatic and immediate upon validation. Check quantities and locations before validating a goods receipt note.

> **Good to know**: This mechanism also applies to [delivery notes](https://www.kafinea.com/fr/documentation/gestion-des-stocks/comment-generer-un-bon-de-livraison/) (stock outflows) and [stock transfer requests](https://www.kafinea.com/fr/documentation/gestion-des-stocks/les-demandes-de-transfert-de-stock/) (movements between locations).

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## Related references 🔗

- [Supplier Purchase Orders](https://www.kafinea.com/fr/documentation/achats/les-bons-de-commande-fournisseur/)
- [Stock movements](https://www.kafinea.com/en/documentation/inventory-management/stock-movements/)