---
title: Supplier Credits
description: "> 📍 **Where to find this module?** > *Main Menu > Purchases* --- ## Introduction The **Supplier Credits** module allows you to manage credits received from your suppliers, generally following a return of goods, a billing error, or a commercial…"
url: "https://www.kafinea.com/en/help/purchases/supplier-credits/"
updated: "2023-11-28"
category: Purchases
---

# Supplier Credits

> 📍 **Where to find this module?**
> *Main Menu > Purchases*

---

## Introduction

The **Supplier Credits** module allows you to manage credits received from your suppliers, generally following a return of goods, a billing error, or a commercial discount. It is accessible via ***Purchases > Supplier Credits***.

> **Tip:** As of September 1, 2026, electronically issued supplier credits are automatically retrieved and create a record directly in Kafinea — see [Receiving an Electronic Invoice](https://www.kafinea.com/en/documentation/purchases/receiving-an-electronic-invoice/). The manual entry described below remains valid for other cases.

Here you will find the functionalities to:

- Create a credit note, linked or not to an existing supplier invoice
- Track the amount paid and the remaining balance
- Export the credit note as a PDF or send it by email

---

## 1. Create a Supplier Credit

### Access

1. Access the **Supplier Credits** module via ***Purchases > Supplier Credits***
2. Click the ***Add Supplier Credit*** button

You can also create a credit note from a supplier's record, via the ***Supplier Credits*** tab.

### Information to be provided

**General information:**

- **Supplier**: the concerned supplier (required)
- **Date**: the date of the credit note
- **Supplier Credit No.**: the credit note reference at the supplier
- **Linked Supplier Invoice**: the original invoice, if the credit note relates to an existing invoice
- **Status**: the status of the credit note

**Product/service lines:**

- Add the products or services covered by the credit note
- Enter the quantity, unit price, and any discounts
- Taxes are calculated automatically

> **Note:** Applied taxes depend on tax configuration and tax regions. To learn more, consult [Tax Configuration](../../250_parametrage/120_la-configuration-des-taxes.md).

> **Important:** If you link a supplier invoice to the credit note, it must belong to the same supplier. The amount of the credit note cannot exceed the balance of the linked invoice.

> **Good to know**: It is not possible to change the supplier on a credit note already associated with payments.

---

## 2. Financial Tracking

Each supplier credit note displays the following financial information:

| Information | Description |
| --- | --- |
| **Total** | Total amount including tax of the credit note |
| **Paid** | Amount already allocated via payments |
| **Balance** | Remaining amount to be allocated |

The supplier credit note reduces the balance due to the supplier. It is taken into account in the calculation of the overall **supplier balance**.

---

## 3. Impact on Stock Valuation

The ***Impacts Stock Valuation*** field indicates whether this credit note should be considered in the calculation of stock value. This option is useful when the credit note is linked to a return of goods that modifies the inventory value.

---

## 4. Available Actions

From a supplier credit record, you can:

- **Export** the document as PDF
- **Send** the credit note by email in PDF format
- **Add a payment** to allocate all or part of the credit note

---

## 5. Frequently asked questions

**What is the difference between a linked credit note and a free credit note?**
 A linked credit note is attached to a specific supplier invoice: its amount cannot exceed the balance of that invoice. A free credit note (without a linked invoice) can be created for any amount and will be allocated against the supplier's overall balance.

**How does a credit note impact the supplier balance?**
 The credit note is deducted from the amount owed to the supplier. If you owe a supplier €1,000 and receive a credit note for €200, your balance becomes €800.

---

## Related references 🔗

- [How to record a supplier invoice](https://www.kafinea.com/fr/documentation/achats/comment-enregistrer-une-facture-fournisseur/)
- [Receiving an Electronic Invoice](https://www.kafinea.com/en/documentation/purchases/receiving-an-electronic-invoice/)
- [Supplier Payments](https://www.kafinea.com/fr/documentation/achats/les-paiements-fournisseur/)
- [Suppliers](https://www.kafinea.com/en/documentation/purchases/suppliers/)
- [Stock Valuation](https://www.kafinea.com/en/documentation/inventory-management/inventory-valuation/)
- [Tax configuration](../../250_parametrage/120_la-configuration-des-taxes.md)