---
title: Supplier invoices
description: "> 📍 **Where can you find this module?** > *Main menu > Purchases* Recording supplier invoices is the final step in purchasing: it is what will generate the accounting entries in the Purchases Journal. > **Tip:** From September 1, 2026,…"
url: "https://www.kafinea.com/en/help/purchases/supplier-invoices/"
updated: "2019-09-16"
category: Purchases
---

# Supplier invoices

> 📍 **Where can you find this module?**
> *Main menu > Purchases*

Recording supplier invoices is the final step in purchasing: it is what will generate the accounting entries in the Purchases Journal.

> **Tip:** From September 1, 2026, most supplier invoices will arrive automatically electronically — see [Receive an electronic invoice](https://www.kafinea.com/en/documentation/purchases/receiving-an-electronic-invoice/). The manual entry described below remains valid for suppliers not yet connected to the partner platform and for special cases (foreign invoices, etc.).

Currently, there is a simple way to record supplier invoices:

- **Direct entry**

For simple purchases that do not require a supplier order and delivery (a phone subscription, for example), the easiest option is to record the invoice directly: *Purchases > Supplier invoices*

> **Tip:** From a *Supplier* record, among the various available tabs, you can view the *Invoices* already recorded for this supplier and add more.

> **Good to know:** The principle is exactly the same for entering **Credit notes**, via the following path: ***Purchases > Supplier credit notes***

> **Tip:** From a *Supplier invoice*, several features are available in a single click, such as creating a *Credit note*, a *Payment*, or a *Goods receipt*.

> **Good to know:** Kafinea also offers an **OCR** feature (automatic entry from a PDF) that automatically extracts information from a supplier invoice in PDF format to pre-fill the entry form. To learn more, see the article [AI-assisted invoice OCR](https://www.kafinea.com/en/documentation/artificial-intelligence/ai-assisted-invoice-ocr/).

---

## Related references 🔗

- [Supplier Purchase Orders](https://www.kafinea.com/fr/documentation/achats/les-bons-de-commande-fournisseur/)
- [Supplier credit notes](https://www.kafinea.com/en/documentation/purchases/supplier-credits/)
- [Supplier payments](https://www.kafinea.com/fr/documentation/achats/les-paiements-fournisseur/)
- [Suppliers](https://www.kafinea.com/en/documentation/purchases/suppliers/)