{"id":444565,"date":"2023-11-28T05:31:32","date_gmt":"2023-11-28T04:31:32","guid":{"rendered":"https:\/\/www.kafinea.com\/documentation\/uncategorized\/manual-entries\/"},"modified":"2023-11-28T05:31:32","modified_gmt":"2023-11-28T04:31:32","password":"","slug":"manual-entries","status":"publish","type":"docs","link":"https:\/\/www.kafinea.com\/en\/help\/finance\/manual-entries\/","title":{"rendered":"Manual entries"},"content":{"rendered":"<blockquote class=\"bq-exemple\">\n<p>\ud83d\udccd <strong>Where to find this module?<\/strong><br \/><em>Main Menu &gt; Finance<\/em><\/p>\n<\/blockquote>\n<hr>\n<h2>Introduction<\/h2>\n<p>The <strong>Manual entries<\/strong> module lets you record accounting entries that are not automatically generated by Kafinea\u2019s other modules (invoices, payments, etc.). It can be accessed via <em><strong>Finance &gt; Manual entries<\/strong><\/em>. <\/p>\n<p>Manual entries are useful for:<\/p>\n<ul>\n<li>Miscellaneous operations (MO): adjustments, provisions, closing entries<\/li>\n<li>Payroll entries or social security contributions<\/li>\n<li>Any accounting entry not covered by an automated process<\/li>\n<\/ul>\n<hr>\n<h2>1. Create a manual entry<\/h2>\n<p>Click <em><strong>Add a manual entry<\/strong><\/em> from the module list.<\/p>\n<p><strong>General information:<\/strong><\/p>\n<ul>\n<li><strong>Label<\/strong>: the description of the entry (required)<\/li>\n<li><strong>Date<\/strong>: the accounting date of the transaction<\/li>\n<li><strong>Amount<\/strong>: the total amount of the entry<\/li>\n<li><strong>Journal<\/strong>: the accounting journal in which the entry will be recorded<\/li>\n<li><strong>Currency<\/strong>: the currency of the transaction<\/li>\n<\/ul>\n<p><strong>Line details:<\/strong><\/p>\n<p>Each manual entry consists of detail lines, with for each line:<\/p>\n<ul>\n<li>The accounting <strong>account number<\/strong><\/li>\n<li>The line <strong>label<\/strong><\/li>\n<li>The amount in <strong>debit<\/strong> or <strong>credit<\/strong><\/li>\n<\/ul>\n<blockquote class=\"bq-important\">\n<p><strong>Important:<\/strong> The entry must be balanced: total debits must equal total credits. The system checks this balance before validation. <\/p>\n<\/blockquote>\n<hr>\n<h2>2. Lifecycle<\/h2>\n<p>A manual entry goes through the following stages:<\/p>\n<ol>\n<li><strong>Draft<\/strong>: the entry is being prepared and can be freely edited<\/li>\n<li><strong>Validated<\/strong>: the entry is finalized and the accounting entries are generated<\/li>\n<\/ol>\n<blockquote>\n<p><strong>Good to know<\/strong>: Line import is only possible for entries with the <em><strong>Draft<\/strong><\/em> status.<\/p>\n<\/blockquote>\n<hr>\n<h2>3. Line import<\/h2>\n<p>For entries with many lines, you can import the data from a CSV file:<\/p>\n<ol>\n<li>Create a new manual entry and save it as <strong>draft<\/strong><\/li>\n<li>From the detail view, use the <em><strong>Import lines<\/strong><\/em> button<\/li>\n<li>The CSV file must contain the following columns, separated by semicolons: <strong>Account number<\/strong>, <strong>Account label<\/strong>, <strong>Debit<\/strong>, <strong>Credit<\/strong><\/li>\n<\/ol>\n<hr>\n<h2>4. Bank reconciliation<\/h2>\n<p>A manual entry can be linked to a <strong>bank reconciliation<\/strong> via the dedicated field. This makes it possible to link the entry to a bank transaction during the reconciliation process. <\/p>\n<hr>\n<h2>5. Frequently asked questions<\/h2>\n<p><strong>When should you use a manual entry rather than another module?<\/strong><br \/>\nUse a manual entry for any accounting entry that is not automatically generated by a business process (invoicing, payment, direct debit). Payroll entries, provisions, and adjustments are typical use cases. <\/p>\n<p><strong>Can I edit a validated entry?<\/strong><br \/>\nNo. Once validated, the entry can no longer be edited. If a correction is needed, create a new reversing manual entry (reverse entry). <\/p>\n<p><strong>Does the import file have to be balanced?<\/strong><br \/>\nYes, the total debits and credits in the imported file must be balanced for the entry to be validated.<\/p>\n<hr>\n<h2>Related references \ud83d\udd17<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/comptabilite\/les-ecritures-comptables\/\">Accounting entries<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/comptabilite\/la-comptabilite\/\">Accounting<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udccd Where to find this module?Main Menu &gt; Finance Introduction The Manual entries module lets you record accounting entries that are not automatically generated by Kafinea\u2019s other modules (invoices, payments, etc.). It can be accessed via Finance &gt; Manual entries. Manual entries are useful for: Miscellaneous operations (MO): adjustments, provisions, closing entries Payroll entries or&#8230;<\/p>\n","protected":false},"author":17,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"doc_category":[780],"doc_tag":[],"class_list":["post-444565","docs","type-docs","status-publish","hentry","doc_category-finance"],"year_month":"2026-08","word_count":400,"total_views":"2","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Kenny Legros","author_nicename":"kenny-legros","author_url":"https:\/\/www.kafinea.com\/en\/author\/kenny-legros\/"},"doc_category_info":[{"term_name":"Finance","term_url":"https:\/\/www.kafinea.com\/en\/help\/finance\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Help - Manual entries &#8226; Kafinea<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kafinea.com\/en\/help\/finance\/manual-entries\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Help - Manual entries &#8226; Kafinea\" \/>\n<meta property=\"og:description\" content=\"\ud83d\udccd Where to find this module?Main Menu &gt; Finance Introduction The Manual entries module lets you record accounting entries that are not automatically generated by Kafinea\u2019s other modules (invoices, payments, etc.). 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