{"id":444574,"date":"2026-04-03T11:26:00","date_gmt":"2026-04-03T09:26:00","guid":{"rendered":"https:\/\/www.kafinea.com\/documentation\/uncategorized\/sourcing-management\/"},"modified":"2026-04-03T11:26:00","modified_gmt":"2026-04-03T09:26:00","password":"","slug":"sourcing-management","status":"publish","type":"docs","link":"https:\/\/www.kafinea.com\/en\/help\/catalog\/sourcing-management\/","title":{"rendered":"Sourcing Management"},"content":{"rendered":"<blockquote class=\"bq-exemple\">\n<p>\ud83d\udccd <strong>Where to find this module?<\/strong><br \/><em>Main Menu &gt; Catalog &gt; Supplier Offers<\/em><\/p>\n<\/blockquote>\n<p>Sourcing management allows you to centralize your suppliers&#8217; offers, compare prices and lead times, and automatically calculate the selling prices of your standard products.<\/p>\n<hr>\n<h2>1. General Principle<\/h2>\n<p>Sourcing is based on a three-level hierarchy:<\/p>\n<pre><code>Produit Standard (ex : \u00ab C\u00e2ble HDMI 2m \u00bb)\n \u251c\u2500 Produit Sp\u00e9cifique (ex : \u00ab C\u00e2ble HDMI 2m \u2013 Marque Alpha, Ref ABC123 \u00bb)\n \u2502   \u251c\u2500 Offre Fournisseur A \u2014 5,50 \u20ac \u2014 D\u00e9lai 3j \u2014 \u2605 Pr\u00e9f\u00e9r\u00e9e\n \u2502   \u2514\u2500 Offre Fournisseur B \u2014 4,80 \u20ac \u2014 D\u00e9lai 7j\n \u2514\u2500 Produit Sp\u00e9cifique (ex : \u00ab C\u00e2ble HDMI 2m \u2013 Marque Beta, Ref XYZ789 \u00bb)\n     \u2514\u2500 Offre Fournisseur C \u2014 6,00 \u20ac \u2014 D\u00e9lai 5j\n<\/code><\/pre>\n<ul>\n<li>The <strong>standard product<\/strong> is the generic item used in your quotes and customer orders<\/li>\n<li>The <strong>specific product<\/strong> is the concrete variant purchased from a supplier<\/li>\n<li>The <strong>supplier offer<\/strong> contains the price, lead time, and conditions proposed by a supplier for a specific product<\/li>\n<\/ul>\n<p>The selling price of the standard product is <strong>automatically calculated<\/strong> from supplier offers.<\/p>\n<hr>\n<h2>2. Configure a Standard Product<\/h2>\n<ol>\n<li>Go to <em>Main menu &gt; Catalog &gt; Products<\/em><\/li>\n<li>Create a new product or edit an existing product<\/li>\n<li>In the <strong>&#8220;Standardization&#8221;<\/strong> block, check the <strong>&#8220;Standard Product&#8221;<\/strong> box<\/li>\n<li>Configure pricing parameters:<\/li>\n<\/ol>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Setting<\/th>\n<th>Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Price Calculation Method<\/strong><\/td>\n<td>Determines how the reference cost is calculated (see section 4)<\/td>\n<\/tr>\n<tr>\n<td><strong>Markup Rate (%)<\/strong><\/td>\n<td>Margin expressed as a percentage of the selling price (common usage in French ERPs). E.g.: 25% \u21d2 selling price = cost \u00f7 0.75<\/td>\n<\/tr>\n<tr>\n<td><strong>Price Rounding<\/strong><\/td>\n<td>Rounding applied to the final price (<code>Aucun<\/code>, <code>0,01<\/code>, <code>0,05<\/code>, <code>0,10<\/code> or <code>1<\/code>)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<ol start=\"5\">\n<li>Save the product<\/li>\n<\/ol>\n<blockquote class=\"bq-note\">\n<p><strong>Note:<\/strong> A standard product cannot be attached to another standard product as a parent. Pricing parameters are only visible on standard products. <\/p>\n<\/blockquote>\n<hr>\n<h2>3. Attach Specific Products<\/h2>\n<ol>\n<li>Create a new product (or edit an existing product)<\/li>\n<li><strong>Do not check<\/strong> the &#8220;Standard Product&#8221; box<\/li>\n<li>In the <strong>&#8220;Parent Standard Product&#8221;<\/strong> field, select the corresponding standard product<\/li>\n<li>Save<\/li>\n<\/ol>\n<p>The specific product now appears in the <strong>&#8220;Products&#8221;<\/strong> tab of the standard product record.<\/p>\n<blockquote class=\"bq-important\">\n<p><strong>Important:<\/strong> The system verifies that the selected parent is indeed a standard product. If not, an error message is displayed and saving is blocked. <\/p>\n<\/blockquote>\n<hr>\n<h2>4. Manage Supplier Offers<\/h2>\n<h3>Access Offers<\/h3>\n<p>Three possible access paths:<\/p>\n<ul>\n<li><strong>Main Menu<\/strong>: <em>Catalog &gt; Supplier Offers<\/em><\/li>\n<li><strong>From a specific product<\/strong>: &#8220;Supplier Offers&#8221; tab in related lists<\/li>\n<li><strong>From a supplier<\/strong>: &#8220;Supplier Offers&#8221; tab in related lists<\/li>\n<\/ul>\n<h3>Create an Offer<\/h3>\n<ol>\n<li>Click <strong>&#8220;+&#8221;<\/strong> to add a new offer<\/li>\n<li>Fill in the fields:<\/li>\n<\/ol>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Field<\/th>\n<th>Description<\/th>\n<th align=\"center\">Required<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Product<\/strong><\/td>\n<td>Specific product concerned<\/td>\n<td align=\"center\">Yes<\/td>\n<\/tr>\n<tr>\n<td><strong>Supplier<\/strong><\/td>\n<td>Supplier offering the offer<\/td>\n<td align=\"center\">Yes<\/td>\n<\/tr>\n<tr>\n<td><strong>Supplier Ref.<\/strong><\/td>\n<td>Supplier SKU code<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Purchase Price<\/strong><\/td>\n<td>Unit purchase price (must be greater than 0)<\/td>\n<td align=\"center\">Yes<\/td>\n<\/tr>\n<tr>\n<td><strong>Currency<\/strong><\/td>\n<td>Purchase price currency<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Lead Time (days)<\/strong><\/td>\n<td>Delivery lead time in days<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Minimum Qty<\/strong><\/td>\n<td>Minimum order quantity<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Qty per package<\/strong><\/td>\n<td>Quantity per packaging unit<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Valid From<\/strong><\/td>\n<td>Start date of validity (empty = no limit)<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Valid Until<\/strong><\/td>\n<td>End date of validity (empty = no limit)<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<tr>\n<td><strong>Preferred Offer<\/strong><\/td>\n<td>Marks this offer as the preferred offer<\/td>\n<td align=\"center\">No<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<ol start=\"3\">\n<li>Save<\/li>\n<\/ol>\n<blockquote class=\"bq-note\">\n<p><strong>Note:<\/strong> Multiple offers can exist for the same product and supplier, for example with different conditions or validity periods.<\/p>\n<\/blockquote>\n<h3>Preferred Offer<\/h3>\n<p>Only one offer can be marked as <strong>&#8220;preferred&#8221;<\/strong> per specific product. If you check a new offer as preferred, you must first uncheck the previous offer. <\/p>\n<p>The preferred offer is used first when the price calculation method is set to <strong>&#8220;Preferred Offer&#8221;<\/strong>.<\/p>\n<hr>\n<h2>5. Automatic Selling Price Calculation<\/h2>\n<h3>Calculation Formula<\/h3>\n<p>The selling price of a standard product is calculated as follows:<\/p>\n<pre><code>Prix de vente = Co\u00fbt de r\u00e9f\u00e9rence \u00f7 (1 \u2212 Taux de marque% \/ 100)\n<\/code><\/pre>\n<p>The markup rate expresses the margin <strong>relative to the selling price<\/strong> (and not the purchase cost), in accordance with common usage in French ERPs and the margins displayed in quotes. It must remain strictly less than 100%. <\/p>\n<p>The <strong>reference cost<\/strong> depends on the chosen calculation method:<\/p>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Method<\/th>\n<th>Description<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Cheapest Offer<\/strong><\/td>\n<td>Lowest purchase price among valid offers<\/td>\n<\/tr>\n<tr>\n<td><strong>Preferred Offer<\/strong><\/td>\n<td>Price of the offer marked \u2605 (if no preferred offer: uses the cheapest)<\/td>\n<\/tr>\n<tr>\n<td><strong>Average of Offers<\/strong><\/td>\n<td>Average of purchase prices of all valid offers<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<blockquote class=\"bq-exemple\">\n<p><strong>Example:<\/strong> With a reference cost of \u20ac5.50, a markup rate of 30%, and rounding to 0.10:<br \/>\n<code>5,50 \u00f7 0,70 = 7,857 \u20ac<\/code> \u2192 rounded to <strong>\u20ac7.90<\/strong><\/p>\n<\/blockquote>\n<h3>Offer Validity<\/h3>\n<p>An offer is considered valid if:<\/p>\n<ul>\n<li>Its purchase price is greater than 0<\/li>\n<li>Its &#8220;Valid From&#8221; date is in the past or not specified<\/li>\n<li>Its &#8220;Valid Until&#8221; date is in the future or not specified<\/li>\n<\/ul>\n<h3>Recalculation Trigger<\/h3>\n<p>The price updates automatically when:<\/p>\n<ul>\n<li>You <strong>create, modify, or delete<\/strong> a supplier offer<\/li>\n<li>You <strong>change the parent standard product<\/strong> of a specific product (both the old and new parents are recalculated)<\/li>\n<\/ul>\n<p>You can also force a recalculation:<\/p>\n<ul>\n<li>from the <strong>Sourcing dashboard<\/strong>, using the <strong>\u21bb<\/strong> button on a line or <strong>&#8220;Recalculate selection&#8221;<\/strong>;<\/li>\n<li>from the <strong>product list<\/strong>, using the mass action <strong>&#8220;Recalculate catalog price&#8221;<\/strong> (a detailed summary indicates how many prices have been updated and, if applicable, why some items have not changed);<\/li>\n<li>on the <strong>product record<\/strong>, with the <strong>&#8220;Recalculate&#8221;<\/strong> button in the margin analysis widget, offered when the price is flagged as <strong>frozen<\/strong> (see <a href=\"https:\/\/www.kafinea.com\/en\/documentation\/catalog\/catalog-margin-analysis\/\">Catalog Margin Analysis<\/a>).<\/li>\n<\/ul>\n<h3>Understand Calculation Status<\/h3>\n<p>After each recalculation, the <strong>&#8220;Calculation Status&#8221;<\/strong> field indicates the result:<\/p>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Status<\/th>\n<th>Meaning<\/th>\n<th>Recommended Action<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>OK<\/strong><\/td>\n<td>Price successfully calculated<\/td>\n<td>Nothing to do<\/td>\n<\/tr>\n<tr>\n<td><strong>NO_SPECIFICS<\/strong><\/td>\n<td>No specific products attached<\/td>\n<td>Create specific products<\/td>\n<\/tr>\n<tr>\n<td><strong>MISSING_OFFERS<\/strong><\/td>\n<td>No valid supplier offers<\/td>\n<td>Add supplier offers<\/td>\n<\/tr>\n<tr>\n<td><strong>MISSING_PRICES<\/strong><\/td>\n<td>All offers have a price of 0<\/td>\n<td>Check offer prices<\/td>\n<\/tr>\n<tr>\n<td><strong>Invalid Markup Rate<\/strong><\/td>\n<td>The entered markup rate is greater than or equal to 100%<\/td>\n<td>Enter a markup rate strictly less than 100%<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<blockquote class=\"bq-important\">\n<p><strong>Important:<\/strong> When the status is in error (missing offers, purchase price at 0, invalid markup rate\u2026), the selling price <strong>is not modified<\/strong>: the last known price is <strong>kept<\/strong> as is, and only the status changes to error. Thus, a simple recalculation can never erase a legitimate price (imported or entered): the status signals that this price may no longer reflect the reality of costs and that the configuration must be corrected, then the calculation relaunched. <\/p>\n<\/blockquote>\n<hr>\n<h2>6. Sourcing Dashboard<\/h2>\n<p>The Sourcing dashboard provides an overview of the supply situation for your standard products.<\/p>\n<h3>Access the Dashboard<\/h3>\n<p>From the product list, click the <strong>&#8220;Sourcing Dashboard&#8221;<\/strong> button in the action bar.<\/p>\n<blockquote class=\"bq-note\">\n<p><strong>Note:<\/strong> This button only appears if the feature has been activated by the administrator in <em>Settings &gt; Kafinea Features<\/em>.<\/p>\n<\/blockquote>\n<h3>Displayed Indicators<\/h3>\n<p>The top of the page displays 4 indicators summarizing the situation:<\/p>\n<ul>\n<li><strong>OK<\/strong> (green): standard products with a correctly calculated price<\/li>\n<li><strong>Alerts<\/strong> (orange): offers expiring soon or single supplier<\/li>\n<li><strong>Errors<\/strong> (red): products without specifics, without offers, or without prices<\/li>\n<li><strong>Active Offers<\/strong> (blue): total number of valid supplier offers<\/li>\n<\/ul>\n<p>Click an indicator to filter the table accordingly.<\/p>\n<h3>Standard Products Table<\/h3>\n<p>The table displays all standard products with their number of specifics, active offers, selling price, reference cost, markup rate, and status. Use filters and search to refine the display. <\/p>\n<h3>Product Details (drill-down)<\/h3>\n<p>Click the <strong>&#8220;\u2304&#8221;<\/strong> button on a line to expand the sourcing tree: specific products \u2192 supplier offers. Each offer displays the supplier, price, lead time, validity dates, and visual indicators (\u2605 preferred, \u23f0 expiring soon, \ud83d\udc80 expired). <\/p>\n<h3>Recalculate Prices<\/h3>\n<ul>\n<li><strong>A product<\/strong>: click the <strong>\u21bb<\/strong> button on the relevant line<\/li>\n<li><strong>Multiple products<\/strong>: check the desired lines then click <strong>&#8220;Recalculate selection&#8221;<\/strong><\/li>\n<\/ul>\n<h3>AI Analysis<\/h3>\n<p>Click <strong>&#8220;Analyze with AI&#8221;<\/strong> to get a summary of the sourcing situation with priority recommendations.<\/p>\n<h3>Sourcing Tree Widget<\/h3>\n<p>On the standard product record, a graphical widget displays the sourcing tree in the summary block: the standard product in the center, its specific products, and the associated supplier offers. Colors indicate the status of the offers. <\/p>\n<hr>\n<h2>7. Frequently asked questions<\/h2>\n<h3>My standard product price is \u20ac0<\/h3>\n<p>Consult the <strong>&#8220;Calculation Status&#8221;<\/strong> field on the product record to identify the cause:<\/p>\n<ul>\n<li><code>NO_SPECIFICS<\/code>  \u2192 create specific products attached to the standard<\/li>\n<li><code>MISSING_OFFERS<\/code>  \u2192 add supplier offers for the specific products<\/li>\n<li><code>MISSING_PRICES<\/code>  \u2192 verify that the offers have a purchase price greater than 0<\/li>\n<\/ul>\n<h3>Can I manually modify the price of a standard product?<\/h3>\n<p>The price is overwritten with each automatic recalculation. If you manually modify the price, it will be updated again with the next modification of a supplier offer. To adjust the price, modify the <strong>markup rate<\/strong> or the <strong>supplier offers<\/strong>.  <\/p>\n<h3>How to force the recalculation of a standard product&#8217;s price?<\/h3>\n<p>The price is automatically recalculated when an offer changes. To force it manually, use the <strong>Sourcing dashboard<\/strong> (<strong>\u21bb<\/strong> button or <strong>&#8220;Recalculate selection&#8221;<\/strong>), the mass action <strong>&#8220;Recalculate catalog price&#8221;<\/strong> from the product list, or, on the record, the <strong>&#8220;Recalculate&#8221;<\/strong> button in the margin analysis widget \u2014 the latter only appears when the price is flagged as <strong>frozen<\/strong> (nothing to recalculate for an already up-to-date price or incomplete configuration). <\/p>\n<h3>How to manage seasonal offers?<\/h3>\n<p>Use the <strong>&#8220;Valid From&#8221;<\/strong> and <strong>&#8220;Valid Until&#8221;<\/strong> fields to define the validity period of each offer. Only offers whose period covers the current date are taken into account in the price calculation. <\/p>\n<hr>\n<h2>Glossary<\/h2>\n<div style=\"overflow-x:auto\">\n<table>\n<thead>\n<tr>\n<th>Term<\/th>\n<th>Definition<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Standard Product<\/strong><\/td>\n<td>Generic item used in quotes and customer orders, whose price is automatically calculated<\/td>\n<\/tr>\n<tr>\n<td><strong>Specific Product<\/strong><\/td>\n<td>Concrete variant of a standard product, purchased from a given supplier<\/td>\n<\/tr>\n<tr>\n<td><strong>Supplier Offer<\/strong><\/td>\n<td>Commercial proposal from a supplier for a specific product (price, lead time, conditions)<\/td>\n<\/tr>\n<tr>\n<td><strong>Reference Cost<\/strong><\/td>\n<td>Purchase price serving as the basis for selling price calculation, determined according to the chosen calculation method<\/td>\n<\/tr>\n<tr>\n<td><strong>Preferred Offer<\/strong><\/td>\n<td>Supplier offer marked as priority for a specific product<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr>\n<h2>Related references \ud83d\udd17<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/catalog\/products\/\">Products<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/catalog\/the-purchase-order-assistant\/\">The Purchase Order Assistant<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/catalogue\/les-familles-darticles\/\">Item families<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/purchases\/suppliers\/\">Suppliers<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/achats\/les-bons-de-commande-fournisseur\/\">Supplier Purchase Orders<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/settings\/catalog-popup-filtering\/\">Catalog pop-up filtering<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/catalog\/catalog-margin-analysis\/\">Catalog margin analysis<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udccd Where to find this module?Main Menu &gt; Catalog &gt; Supplier Offers Sourcing management allows you to centralize your suppliers&#8217; offers, compare prices and lead times, and automatically calculate the selling prices of your standard products. 1. General Principle Sourcing is based on a three-level hierarchy: Produit Standard (ex : \u00ab C\u00e2ble HDMI 2m \u00bb)&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"doc_category":[775],"doc_tag":[],"class_list":["post-444574","docs","type-docs","status-publish","hentry","doc_category-catalog"],"year_month":"2026-08","word_count":1498,"total_views":"1","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"David Valminos","author_nicename":"david","author_url":"https:\/\/www.kafinea.com\/en\/author\/david\/"},"doc_category_info":[{"term_name":"Catalog","term_url":"https:\/\/www.kafinea.com\/en\/help\/catalog\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Help - Sourcing Management &#8226; Kafinea<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kafinea.com\/en\/help\/catalog\/sourcing-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Help - Sourcing Management &#8226; Kafinea\" \/>\n<meta property=\"og:description\" content=\"\ud83d\udccd Where to find this module?Main Menu &gt; Catalog &gt; Supplier Offers Sourcing management allows you to centralize your suppliers&#8217; offers, compare prices and lead times, and automatically calculate the selling prices of your standard products. 1. 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