{"id":444591,"date":"2026-04-03T02:44:16","date_gmt":"2026-04-03T00:44:16","guid":{"rendered":"https:\/\/www.kafinea.com\/documentation\/uncategorized\/pay-slips\/"},"modified":"2026-04-03T02:44:16","modified_gmt":"2026-04-03T00:44:16","password":"","slug":"pay-slips","status":"publish","type":"docs","link":"https:\/\/www.kafinea.com\/en\/help\/human-resources\/pay-slips\/","title":{"rendered":"Pay Slips"},"content":{"rendered":"<blockquote class=\"bq-exemple\">\n<p>\ud83d\udccd <strong>Where to find this module?<\/strong><br \/><em>Main menu &gt; Human resources<\/em><\/p>\n<\/blockquote>\n<hr>\n<h2>Introduction<\/h2>\n<p>The <strong>Pay Slips<\/strong> module allows you to manage employee pay slips in Kafinea. Each pay slip is linked to a person and a pay period. It is accessible via <em><strong>Human Resources &gt; Pay Slips<\/strong><\/em>.  <\/p>\n<p>Pay slips are linked to timesheets and employment contracts to ensure consistency between time worked and compensation.<\/p>\n<hr>\n<h2>1. Creating a Pay Slip<\/h2>\n<p>A pay slip can be created manually from the module list or from a person&#8217;s record. It is linked to: <\/p>\n<ul>\n<li><strong>A person<\/strong>: the employee concerned (required)<\/li>\n<li><strong>A pay period<\/strong>: the corresponding monthly or weekly period<\/li>\n<\/ul>\n<hr>\n<h2>2. Pay Slip Locking<\/h2>\n<p>When a pay slip is finalized, it can be <strong>permanently locked<\/strong> via a workflow. Locking ensures that the pay slip content will no longer be modified after validation (see <a href=\"https:\/\/www.kafinea.com\/en\/documentation\/settings\/permanent-locking\/\">Permanent Locking<\/a>). <\/p>\n<blockquote class=\"bq-important\">\n<p><strong>Important:<\/strong> Locking a pay slip is an irreversible step. Ensure that all information is correct before validation. <\/p>\n<\/blockquote>\n<hr>\n<h2>3. Automatic Email Sending<\/h2>\n<p>Kafinea allows you to automatically send pay slips by email to employees using a workflow. The process is as follows: <\/p>\n<ol>\n<li>The pay slip must be <strong>locked<\/strong> (mandatory prerequisite step)<\/li>\n<li>The pay slip is generated in PDF format<\/li>\n<li>An email is sent to the person concerned with the PDF attached<\/li>\n<li>The pay slip is marked as sent to prevent duplicate sending<\/li>\n<\/ol>\n<p><strong>Sending conditions:<\/strong><\/p>\n<ul>\n<li>The pay slip must be permanently locked<\/li>\n<li>The pay slip must not have already been sent by email<\/li>\n<li>The person must have a valid email address<\/li>\n<\/ul>\n<blockquote>\n<p><strong>Good to know<\/strong>: Automatic sending allows you to distribute pay slips to all employees without manual intervention, which represents a significant time saving for the HR department.<\/p>\n<\/blockquote>\n<blockquote class=\"bq-important\">\n<p><strong>Important:<\/strong> Verify that employee email addresses are up to date before sending pay slips. An unsent pay slip (missing or invalid address) can be resent once the address is corrected. <\/p>\n<\/blockquote>\n<hr>\n<h2>4. Frequently asked questions<\/h2>\n<p><strong>Can a pay slip be modified after sending?<\/strong><br \/>\nNo, a sent pay slip is necessarily locked. Locking prevents any modification. If a correction is necessary, a new corrective pay slip must be created.  <\/p>\n<p><strong>How do I know if a pay slip has been sent?<\/strong><br \/>\nThe field indicating the email sending status is visible on the pay slip record. Pay slips already sent will not be automatically resent by the workflow. <\/p>\n<p><strong>Can employees view their pay slips on the extranet?<\/strong><br \/>\nIf the employee portal is enabled, employees can view and download their pay slips from their personal space (see <a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/extranet-collaborateur\/le-portail-collaborateur\/\">The Employee Portal<\/a>).<\/p>\n<hr>\n<h2>Related references \ud83d\udd17<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/ressources-humaines\/les-personnes\/\">People<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/en\/documentation\/templates\/document-templates\/\">Document templates<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udccd Where to find this module?Main menu &gt; Human resources Introduction The Pay Slips module allows you to manage employee pay slips in Kafinea. Each pay slip is linked to a person and a pay period. It is accessible via Human Resources &gt; Pay Slips. Pay slips are linked to timesheets and employment contracts to&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"doc_category":[795],"doc_tag":[],"class_list":["post-444591","docs","type-docs","status-publish","hentry","doc_category-human-resources"],"year_month":"2026-08","word_count":409,"total_views":"2","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"David Valminos","author_nicename":"david","author_url":"https:\/\/www.kafinea.com\/en\/author\/david\/"},"doc_category_info":[{"term_name":"Human Resources","term_url":"https:\/\/www.kafinea.com\/en\/help\/human-resources\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Help - Pay Slips &#8226; Kafinea<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kafinea.com\/en\/help\/human-resources\/pay-slips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Help - Pay Slips &#8226; Kafinea\" \/>\n<meta property=\"og:description\" content=\"\ud83d\udccd Where to find this module?Main menu &gt; Human resources Introduction The Pay Slips module allows you to manage employee pay slips in Kafinea. 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