{"id":444594,"date":"2026-04-03T02:44:14","date_gmt":"2026-04-03T00:44:14","guid":{"rendered":"https:\/\/www.kafinea.com\/documentation\/uncategorized\/the-employee-portal-card\/"},"modified":"2026-04-03T02:44:14","modified_gmt":"2026-04-03T00:44:14","password":"","slug":"the-employee-portal-card","status":"publish","type":"docs","link":"https:\/\/www.kafinea.com\/en\/help\/employee-extranet\/the-employee-portal-card\/","title":{"rendered":"The employee portal card"},"content":{"rendered":"<blockquote class=\"bq-exemple\">\n<p>\ud83d\udccd <strong>Where to find this module?<\/strong><br \/><em>Main menu &gt; Human Resources &gt; Employee extranet<\/em><\/p>\n<\/blockquote>\n<hr>\n<h2>Introduction<\/h2>\n<p>The &#8220;Employee Portal&#8221; card is a configurable mini-card that appears in the user menu (top right of the interface). It promotes access to the employee extranet for back-office users. <\/p>\n<hr>\n<h2>Accessing the Configuration<\/h2>\n<ol>\n<li>Log in as an administrator<\/li>\n<li>Go to <strong>Settings<\/strong> \u2192 <strong>EXTRANET<\/strong> \u2192 <strong>Configuration<\/strong><\/li>\n<li>Scroll down to the <strong>Employee Portal Card<\/strong> section<\/li>\n<\/ol>\n<hr>\n<h2>Configuration Fields<\/h2>\n<h3>Display card in user menu<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Checkbox (Yes\/No)<\/li>\n<li><strong>Description<\/strong>: Activates or deactivates the display of the card in the user menu<\/li>\n<li><strong>Default<\/strong>: Disabled<\/li>\n<\/ul>\n<h3>Employee Portal URL<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Read-only field<\/li>\n<li><strong>Description<\/strong>: Displays the extranet URL configured for your instance<\/li>\n<li><strong>Note:<\/strong> This URL is defined in the system configuration (PORTAL_URL) and cannot be modified here<\/li>\n<\/ul>\n<h3>Card Title<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Text (max 50 characters)<\/li>\n<li><strong>Description<\/strong>: The title displayed at the top of the card<\/li>\n<li><strong>Default value<\/strong>:\n<ul>\n<li>FR: &#8220;Espace collaborateur&#8221;<\/li>\n<li>EN: &#8220;Employee Portal&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Descriptive Text<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Text area (max 300 characters)<\/li>\n<li><strong>Description<\/strong>: The explanatory text displayed in the card. Line breaks are preserved. <\/li>\n<li><strong>Default value<\/strong>:\n<ul>\n<li>FR: &#8220;G\u00e9rer mon activit\u00e9, mes absences et mes informations personnelles.&#8221;<\/li>\n<li>EN: &#8220;Manage my activity, my absences and my personal information.&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Button Text<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Text (max 30 characters)<\/li>\n<li><strong>Description<\/strong>: The text for the action button (CTA)<\/li>\n<li><strong>Default value<\/strong>:\n<ul>\n<li>FR: &#8220;Acc\u00e9der&#8221;<\/li>\n<li>EN: &#8220;Access&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Tooltip Text<\/h3>\n<ul>\n<li><strong>Type<\/strong>: Text (max 100 characters)<\/li>\n<li><strong>Description<\/strong>: The text displayed when hovering over the action button<\/li>\n<li><strong>Default value<\/strong>:\n<ul>\n<li>FR: &#8220;Ouverture dans l&#8217;espace collaborateur&#8221;<\/li>\n<li>EN: &#8220;Opens in the employee portal&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr>\n<h2>Multilingual Behavior<\/h2>\n<p>If you leave the <strong>Title<\/strong>, <strong>Descriptive Text<\/strong>, <strong>Button Text<\/strong>, and <strong>Tooltip Text<\/strong> fields empty, the system will automatically use the default values translated according to each user&#8217;s language.<\/p>\n<p><strong>Recommendation<\/strong>: For an optimal multilingual experience, leave the fields empty and use the default values.<\/p>\n<p>If you customize the texts, they will be displayed as is for all users, regardless of their language.<\/p>\n<p><strong>Tip:<\/strong> If you wish to customize the texts while maintaining a multilingual experience (different texts depending on the user&#8217;s language), you can use Kafinea&#8217;s translation feature to modify the default values. Go to <strong>Menu<\/strong> \u2192 <strong>Configuration<\/strong> \u2192 <strong>Settings<\/strong> \u2192 <strong>Module Management<\/strong> \u2192 <strong>Languages &#038; Translations<\/strong> to customize labels by language. <\/p>\n<hr>\n<h2>Examples of Recommended Texts<\/h2>\n<h3>Example 1: General Promotion<\/h3>\n<ul>\n<li><strong>Title<\/strong>: Employee Portal<\/li>\n<li><strong>Text<\/strong>: Manage my activity, my absences, and my personal information.<\/li>\n<li><strong>Button<\/strong>: Access<\/li>\n<li><strong>Tooltip<\/strong>: Opens in the employee portal<\/li>\n<\/ul>\n<h3>Example 2: Leave Focus<\/h3>\n<ul>\n<li><strong>Title<\/strong>: Request your leave<\/li>\n<li><strong>Text<\/strong>: Request your leave in a few clicks from your personal space.<\/li>\n<li><strong>Button<\/strong>: Request Leave<\/li>\n<li><strong>Tooltip<\/strong>: Access leave management<\/li>\n<\/ul>\n<h3>Example 3: Expense Report Focus<\/h3>\n<ul>\n<li><strong>Title<\/strong>: Expense Reports<\/li>\n<li><strong>Text<\/strong>: Submit your expense reports and track their validation in real time.<\/li>\n<li><strong>Button<\/strong>: Submit<\/li>\n<li><strong>Tooltip<\/strong>: Access expense reports<\/li>\n<\/ul>\n<hr>\n<h2>Display Conditions<\/h2>\n<p>The card is displayed only if:<\/p>\n<ol>\n<li>The &#8220;Display card&#8221; option is enabled<\/li>\n<li>The extranet URL (PORTAL_URL) is configured and not empty<\/li>\n<\/ol>\n<hr>\n<h2>Security<\/h2>\n<ul>\n<li>Entered texts are automatically sanitized (HTML tags removed)<\/li>\n<li>The URL is validated to prevent JavaScript injections<\/li>\n<li>The link opens in a new tab with appropriate security attributes (<code>target=\"_blank\" rel=\"noopener noreferrer\"<\/code>)<\/li>\n<\/ul>\n<hr>\n<h2>Preview<\/h2>\n<p>The card appears in the user menu, just after the user&#8217;s information (name, avatar, role) and before the &#8220;My Preferences&#8221; link.<\/p>\n<pre><code>\u250c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2510\n\u2502  [Avatar]  Pr\u00e9nom Nom       \u2502\n\u2502            username         \u2502\n\u2502            R\u00f4le             \u2502\n\u251c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2524\n\u2502  Espace collaborateur       \u2502  \u2190 Titre\n\u2502  G\u00e9rer mon activit\u00e9, mes    \u2502  \u2190 Texte\n\u2502  absences et mes...         \u2502\n\u2502  [    Acc\u00e9der    \u2197]         \u2502  \u2190 Bouton CTA (avec tooltip au survol)\n\u251c\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2524\n\u2502  \u2699 Mes pr\u00e9f\u00e9rences          \u2502\n\u2502  ...                        \u2502\n\u2514\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2518\n<\/code><\/pre>\n<hr>\n<h2>Related references \ud83d\udd17<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/extranet-collaborateur\/le-portail-collaborateur\/\">The employee portal<\/a><\/li>\n<li><a href=\"https:\/\/www.kafinea.com\/fr\/documentation\/ressources-humaines\/les-personnes\/\">People<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udccd Where to find this module?Main menu &gt; Human Resources &gt; Employee extranet Introduction The &#8220;Employee Portal&#8221; card is a configurable mini-card that appears in the user menu (top right of the interface). It promotes access to the employee extranet for back-office users. Accessing the Configuration Log in as an administrator Go to Settings \u2192&#8230;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"doc_category":[802],"doc_tag":[],"class_list":["post-444594","docs","type-docs","status-publish","hentry","doc_category-employee-extranet"],"year_month":"2026-08","word_count":540,"total_views":"1","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"David Valminos","author_nicename":"david","author_url":"https:\/\/www.kafinea.com\/en\/author\/david\/"},"doc_category_info":[{"term_name":"Employee Extranet","term_url":"https:\/\/www.kafinea.com\/en\/help\/employee-extranet\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Help - The employee portal card &#8226; Kafinea<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kafinea.com\/en\/help\/employee-extranet\/the-employee-portal-card\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Help - The employee portal card &#8226; Kafinea\" \/>\n<meta property=\"og:description\" content=\"\ud83d\udccd Where to find this module?Main menu &gt; Human Resources &gt; Employee extranet Introduction The &#8220;Employee Portal&#8221; card is a configurable mini-card that appears in the user menu (top right of the interface). 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It promotes access to the employee extranet for back-office users. 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