What if your Human Resources Department became a Talent Resources Department?

Tracking and developing the talents of your teams can be complex without an overview of employee skills and performance. Not with Kafinea.

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Secure & centralized management

Centralize your employees’ sensitive data

Find important information about your employees in one place. Their personal data is safe on secure data centers in full compliance with GDPR regulations. Kafinea helps you stay on top of ever-changing HR regulations and minimizes the risk of non-compliance.

Fine-tune access rights to the Employees module, allowing (or not) consultation, modification, export or deletion of information according to user profile.

Payroll

Automate your payroll processes

Save time and reduce human error. Payroll is a process that can be automated, freeing up your time for the tasks that really matter: those that software can’t do on its own.

Customizable templates and workflows let you style your pay slips and automate their delivery.

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Internal communication

Communicate effectively between departments and hierarchical levels

Use Kafinea’s filtered views to communicate with a limited list of predefined employees. Don’t get the wrong mailing list*. Customizable workflows let you automate the assignment of tasks based on certain triggers, such as the receipt of an email or a ticket.

Internal communication is a two-way street. Your employees can report important information to you via the channel of your choice: a comment on a form, an e-mail, a task, a ticket, an expense report and much more.

* The whole company doesn’t need to know that Karen just had her appendix removed.

Skills development

Give your employees wings

Kafinea enables you to track the performance and development of your talent, making it easier to monitor skills and plan training and professional development.

Multi-skilling matrices help you to summarize the skills and qualifications required by department and position, and to identify the training needs of your current staff.

Automation for employees

  • Connected webforms

    Import data received from a contact form and use it in Kafinea.

  • Customizable workflows

    Create your own workflows to automate the creation of a form, the updating of a field, the sending of an email and much more.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • Scheduled reports

    Set up the periodic emailing of a spreadsheet or graphic report.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

Advanced employee management features

  • Advanced access rights management

    Choose which actions are doable or which information is visible to a group of users, down to each field.

  • Application management

    Open jobs or tasks and allow users to make themselves available.

  • Comments and attachments

    Share information and documents with colleagues via the Comments block on Kafinea records.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Dynamic email templates

    Create your own dynamic email templates easily using shortcodes.

  • Dynamic PDF templates

    Design as many dynamic PDF templates as you like using shortcodes.

  • HR cost

    Calculate HR expenses for a given project based on employee time and hourly rates.

  • Picklists dependency

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Relational tabs

    Switch from one record to another linked record with a single click via relational tabs.

  • Reports and charts

    View key information on the module of your choice in real time via spreadsheets and graphical reports.

  • Sending text messages

    Send a text message to a prospect, customer, supplier or colleague in just one click from their record.

  • Tag filtering

    Group different records together under the same tag to find them easily in one place, even if they belong to different modules.

Basic employee management features

  • Adding images to files

    Illustrate your Kafinea records with an image.

  • CSV import

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customizable blocks

    Divide your forms into accordion blocks to group your fields.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Customizable file naming conventions

    Set prefixes and suffixes for your document names and their incrementation.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

  • Filtered views

    Create data lists with filtered views you need on a regular basis and save time.

  • PDF format export

    Export the data of your choice in PDF format.

  • Priority filtering

    Define a priority level for each record to make it easier to deal with emergencies.

  • Record follow-up

    Be notified when a record you are monitoring is updated by one of your colleagues.

  • Records duplication

    Duplicate any record in one click.

  • Sending email

    Send an email to a prospect, customer, supplier or colleague in just one click from their record.

  • Time tracking

    Keep track of the time spent by each employee on a specific project.

Related pages

Unleash your company’s potential now.

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