Employees

From Human Resources to Human Value

Tracking and developing the talents of your teams can be complex without an overview of employee skills and performance. Not with Kafinea.

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Secure, centralized management

Centralize your employees' sensitive data

Find important information about your employees in one place. Their personal data is safe on secure data centers in full compliance with RGPD regulations. Kafinea helps you stay on top of ever-changing HR regulations and minimizes the risk of non-compliance.

Fine-tune access rights to the Employee module, allowing (or not) consultation, modification, export or deletion of information according to user profile.

Payroll

Automate your payroll processes

Save time and reduce human error. Payroll is a process that can be automated, freeing up your time for the tasks that really matter: those that software can't do on its own.

Customizable templates and workflows let you style your pay slips and automate their delivery.

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Internal communication

Communicate effectively between departments and hierarchical levels

With Kafinea's filtered views, you can communicate with a limited list of predefined employees. Don't get the wrong mailing list*. Customizable workflows let you automate the assignment of tasks based on certain triggers, such as the receipt of an email or a ticket.

Internal communication is a two-way street. Your employees can report important information to you via the channel of your choice: a comment on a record, an e-mail, a task, a ticket, an expense report and much more.

* The whole company doesn't need to know that Pauline has just had an operation for appendicitis.

Skills development

Give your employees wings

Kafinea enables you to track the performance and development of your talent, making it easier to monitor skills and plan training and professional development.

Multi-skilling matrices help you to summarize the skills and qualifications required by department and position, and to identify the training needs of your current staff.

Putting automation to work for your employees

  • Autonomous AI agents

    Entrust complex missions to intelligent agents who break down tasks, execute them in the right order and adapt their actions continuously.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • AI assistant on text fields

    Have your textual content automatically synthesized, lengthened, reformulated or corrected for greater precision and fluidity.

  • AI-powered automation

    Integrate AI prompts into your workflows to automate calculations, analyses and decision-making based on your ERP data.

  • Interactive AI chatbot

    Ask questions about the data you have access to, and receive instant answers in text, tabular or graphical form.

  • Web forms

    Import data received from a contact form and use it in Kafinea.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • AI Prompt

    Use AI in Kafinea workflows to understand a situation and automate actions.

  • Scheduled reports

    Set up the periodic emailing of a tabular or graphical report.

  • Advanced AI search

    Benefit from intelligent search that goes beyond semantics, understands the meaning of your queries and delivers relevant results.

  • MCP server for external AI

    Connect external artificial intelligences to Kafinea to enrich your automated processes and extend your capabilities.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

  • Customizable workflows

    Créez vos workflows pour automatiser la création d’un enregistrement la mise à jour d’un champ, un envoi d’e-mail et bien plus encore.

Advanced employee management features

  • Candidatures

    Open jobs or tasks and allow users to make themselves available.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Commentaires avec pièces jointes

    Partagez des informations et documents entre collaborateurs via le bloc Commentaires des enregistrements Kafinea.

  • Droits d’accès avancés par utilisateur

    Choisissez quelles actions sont faisables ou quelles informations visibles par chaque utilisateur, au champ près.

  • Sending SMS

    Envoyez un texto à un prospect, client, fournisseur ou collaborateur en un clic.

  • Filtrage d’enregistrements par tag

    Regroupez différents enregistrements sous un même tag pour les retrouver facilement en un seul endroit, même s’ils proviennent de modules différents.

  • Modèles d’e-mails dynamiques et personnalisables

    Créez vos propres modèles d’e-mails dynamiques facilement en utilisant des shortcodes.

  • Modèles PDF dynamiques et personnalisables

    Designez autant de modèles PDF dynamiques que souhaité en utilisant des shortcodes.

  • Relational tabs

    Passez d’un enregistrement à un autre enregistrement qui y est lié en un clic via les onglets relationnels.

  • Dependent picklists

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Reports and charts

    View key information on the module of your choice in real time via tabular and graphical reports.

Basic employee management functions

  • Customizable blocks

    Organize your records into accordion blocks to group your fields.

  • Duplication d’enregistrement

    Dupliquez un enregistrement en un clic.

  • Envoi d’e-mails

    Envoyez un e-mail à un prospect, client, fournisseur ou collaborateur en un clic.

  • Export de données au format PDF

    Export the data of your choice in PDF format.

  • Filtrage de tickets par priorité

    Définissez un niveau de priorité pour chaque ticket pour faciliter le traitement des urgences.

  • Images d’illustration

    Illustrez vos enregistrements à l’aide d’une image afin de les identifier plus facilement.

  • Import de données au format CSV

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customized naming sequences

    Set prefixes and suffixes for your document names and their incrementation.

  • Suivi d’enregistrements

    Soyez notifié de la mise à jour d’un enregistrement que vous suivez suite à une action de l’un de vos collaborateurs ou d’une automatisation.

  • Time tracking

    Keep track of the time spent by each employee on a specific project.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Filtered views

    Create the data lists with filtered views you need on a regular basis.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

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Unleash your company's potential now.

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