Recruitment

Find the time to recruit the people who will make you save some.

Sorting, selecting and managing applications is time-consuming and resource-intensive. Not with Kafinea.

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Centralized management

Centralize applications for your job offers

Find all job applications received from different platforms on a single screen: that of Kafinea. Filter and analyze profiles with ease.

Use the connected forms feature to inject data directly into Kafinea via a form on your website.

Follow-up and reminders

Lighten your mental load

It's hard to keep track of all the applications when there are several positions to fill and multiple interviews to conduct every day.

Automate part of your work by entrusting Kafinea with the follow-up of information or documents by email or SMS.

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Profile/position match

Match candidates' skills to job requirements

Kafinea's integrated versatility matrices enable you to select a profile that matches the qualifications required for a given position. Artificial intelligence doesn't recruit: it helps you recruit.

Employment contracts

Hire the rare pearl in just a few clicks

Draw up employment contracts in a flash. Create customized contract templates in your company's colors, and import your future employee's details from his or her candidate record with a single click.

Kafinea integrates electronic signature. Send your contracts by email for signature and automatically trigger a series of actions once the contract has been received, thanks to Kafinea workflows.

Automated recruitment

  • Autonomous AI agents

    Entrust complex missions to intelligent agents who break down tasks, execute them in the right order and adapt their actions continuously.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • AI assistant on text fields

    Have your textual content automatically synthesized, lengthened, reformulated or corrected for greater precision and fluidity.

  • AI-powered automation

    Integrate AI prompts into your workflows to automate calculations, analyses and decision-making based on your ERP data.

  • Interactive AI chatbot

    Ask questions about the data you have access to, and receive instant answers in text, tabular or graphical form.

  • Web forms

    Import data received from a contact form and use it in Kafinea.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • AI Prompt

    Use AI in Kafinea workflows to understand a situation and automate actions.

  • Scheduled reports

    Set up the periodic emailing of a tabular or graphical report.

  • Advanced AI search

    Benefit from intelligent search that goes beyond semantics, understands the meaning of your queries and delivers relevant results.

  • MCP server for external AI

    Connect external artificial intelligences to Kafinea to enrich your automated processes and extend your capabilities.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

  • Customizable workflows

    Create your workflows to automate the creation of a record, the update of a field, the sending of an email, and much more.

Advanced recruitment features

  • Applications

    Open jobs or tasks and allow users to make themselves available.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Comments with attachments

    Share information and documents between colleagues via the Comments block in Kafinea records.

  • Advanced access rights per user

    Choose which actions are feasible or which information is visible to each user, down to the individual field.

  • Filtering records by tag

    Group different recordings under the same tag to easily find them in one place, even if they come from different modules.

  • Dynamic and customizable email templates

    Easily create your own dynamic email templates using shortcodes.

  • Dynamic and customizable PDF templates

    Design as many dynamic PDF templates as you want using shortcodes.

  • Relational tabs

    Switch from one record to another related record with a single click using relational tabs.

  • Dependent picklists

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Reports and charts

    View key information on the module of your choice in real time via tabular and graphical reports.

Basic recruitment functions

  • Customizable blocks

    Organize your records into accordion blocks to group your fields.

  • Personal calendar

    Add one-off or recurring activities and tasks to your Kafinea calendar and keep control of your schedule.

  • Record duplication

    Duplicate a record with a single click.

  • Export data in PDF format

    Export the data of your choice in PDF format.

  • Filtering tickets by priority

    Set a priority level for each ticket to facilitate the handling of emergencies.

  • Illustrative images

    Illustrate your recordings with an image to make them easier to identify.

  • Importing data in CSV format

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customized naming sequences

    Set prefixes and suffixes for your document names and their incrementation.

  • Tracking of recordings

    Get notified when a record you are tracking is updated following an action by one of your colleagues or an automation.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Filtered views

    Create the data lists with filtered views you need on a regular basis.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

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