Timesheets

Do you ever get nostalgic of the old time punch clock?

Manual collection of hours worked may lead to errors or fraud. Not with Kafinea.

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Precise monitoring of working hours

Enter and manage hours in just a few clicks

Kafinea offers an intuitive interface enabling employees to easily enter their working hours, either manually or automatically via a time and attendance system. This flexibility ensures greater accuracy and compliance with company policies.

Overtime management and payroll

Don't get confused about overtime

Differentiate between contracted working hours and overtime worked with Kafinea. Ensure accurate monitoring and flawless payroll.

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Real-time reporting and visibility

View hours worked in real time

Create your own dashboards and reports for immediate visibility of hours worked, projects in progress and resources available. Time is money!

Thanks to Kafinea's reporting functions, you can set up a periodic email to analyze the time spent by your employees, with integrated graphs.

Project Invoicing

Automate time-based invoicing

Assiduous time sheet entry by employees or their managers enables the HR cost of a given project to be calculated. This HR cost can then be entered automatically in the customer invoice .

Avoid the surprise of a zero margin due to poor anticipation of the time spent by your employees.

Time sheet automation

  • Autonomous AI agents

    Entrust complex missions to intelligent agents who break down tasks, execute them in the right order and adapt their actions continuously.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • AI assistant on text fields

    Have your textual content automatically synthesized, lengthened, reformulated or corrected for greater precision and fluidity.

  • AI-powered automation

    Integrate AI prompts into your workflows to automate calculations, analyses and decision-making based on your ERP data.

  • Interactive AI chatbot

    Ask questions about the data you have access to, and receive instant answers in text, tabular or graphical form.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • AI Prompt

    Use AI in Kafinea workflows to understand a situation and automate actions.

  • Scheduled reports

    Set up the periodic emailing of a tabular or graphical report.

  • Advanced AI search

    Benefit from intelligent search that goes beyond semantics, understands the meaning of your queries and delivers relevant results.

  • MCP server for external AI

    Connect external artificial intelligences to Kafinea to enrich your automated processes and extend your capabilities.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

  • Customizable workflows

    Créez vos workflows pour automatiser la création d’un enregistrement la mise à jour d’un champ, un envoi d’e-mail et bien plus encore.

Advanced timesheet management features

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Commentaires avec pièces jointes

    Partagez des informations et documents entre collaborateurs via le bloc Commentaires des enregistrements Kafinea.

  • Droits d’accès avancés par utilisateur

    Choisissez quelles actions sont faisables ou quelles informations visibles par chaque utilisateur, au champ près.

  • Sending SMS

    Envoyez un texto à un prospect, client, fournisseur ou collaborateur en un clic.

  • Filtrage d’enregistrements par tag

    Regroupez différents enregistrements sous un même tag pour les retrouver facilement en un seul endroit, même s’ils proviennent de modules différents.

  • Modèles d’e-mails dynamiques et personnalisables

    Créez vos propres modèles d’e-mails dynamiques facilement en utilisant des shortcodes.

  • Modèles PDF dynamiques et personnalisables

    Designez autant de modèles PDF dynamiques que souhaité en utilisant des shortcodes.

  • Relational tabs

    Passez d’un enregistrement à un autre enregistrement qui y est lié en un clic via les onglets relationnels.

  • Dependent picklists

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Reports and charts

    View key information on the module of your choice in real time via tabular and graphical reports.

Basic timesheet management functions

  • Customizable blocks

    Organize your records into accordion blocks to group your fields.

  • Personal calendar

    Add one-off or recurring activities and tasks to your Kafinea calendar and keep control of your schedule.

  • Duplication d’enregistrement

    Dupliquez un enregistrement en un clic.

  • Envoi d’e-mails

    Envoyez un e-mail à un prospect, client, fournisseur ou collaborateur en un clic.

  • Export de données au format PDF

    Export the data of your choice in PDF format.

  • Images d’illustration

    Illustrez vos enregistrements à l’aide d’une image afin de les identifier plus facilement.

  • Import de données au format CSV

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customized naming sequences

    Set prefixes and suffixes for your document names and their incrementation.

  • Suivi d’enregistrements

    Soyez notifié de la mise à jour d’un enregistrement que vous suivez suite à une action de l’un de vos collaborateurs ou d’une automatisation.

  • Time tracking

    Keep track of the time spent by each employee on a specific project.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Filtered views

    Create the data lists with filtered views you need on a regular basis.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

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