What the law says
The Bulletin Officiel des Finances Publiques states:
"Since January 1, 2018, any person subject to value-added tax (VAT) who makes supplies of goods and services to private customers and records the payments received in return by means of a cash register software or system, is required to use software or a system that meets the conditions of inalterability, security, conservation and archiving of data with a view to control by the Tax Authorities."(Reference)
The notion that the French tax authorities wanted to highlight in their regulation is the fact of storing payments in extra-accounting in return for a sale, whether of goods or services. Extra-accounting transactions are unrecorded transactions, and unrecorded transactions are transactions that can be modified! This is what the tax authorities want to avoid. That's why the tax authorities have made cash register software responsible for securing data entry and making it tamper-proof over time.
However, in section B of the aforementioned article, the law states: "Payments for which the software or system obligatorily, instantaneously and automatically triggers an entry in the accounting information system, regardless of the method of payment, are not considered to be recorded as extra-accounting".
This is an important addition, as it gives sanctuary to software offering the ability to automate processing and data entry, removing the need for human intervention. These services therefore benefit from a de facto exemption from the conditions of inalterability, security, conservation and archiving of data with a view to control by the tax authorities, as they meet the security criteria demanded by the State.
What Kafinea offers
Kafinea meets the expectations of the tax authorities by preventing the modification of payments recorded in the software.
Kafinea goes even further: it automates the accounting recording of payments, which further reduces the risk of fraud. As a result, and in accordance with the latest version of the above-mentioned document(BOI-TVA-DECLA-30-10-30-20180704, section B, paragraphs 1 & 2), Kafinea is not concerned by the certification obligation.
Kafinea's promise is to provide you with the most comprehensive service possible to support your growth. Our development teams take great care to ensure that our management software meets not only legal requirements, but also your day-to-day needs.
Our software lets you work on a single platform. We bring together your accountant, your management staff, your sales force and all your company's other departments on a single platform. Our software ensures data security and confidentiality.
Working with Kafinea means complying with the law and regulations.