Is it still necessary to pay for ERP by the number of users?
With most ERP solutions on the market, the price you pay depends on the number of people using the solution. It's a well-known model: "so many euros per month, per user". On the surface, it seems logical. In reality, it creates a real drag on your company's performance.
What the "user-driven" model really holds back
When each user has a cost, companies adapt their strategy:
👉 they reserve the tool for a few key positions
👉 they let other employees use Excel files or non-integrated tools
👉 they split up information flows
Result:
- Loss of fluidity in processes
- Poor information flow
- Multiplication of redundant tasks
- Increased security risks (data shared outside the system)
What seemed like a saving actually becomes a hidden cost.
A company is a collective - not a core of users
An ERP is not meant to be a tool for a handful of people. It's a nervous system that must connect the whole organization. Every employee must be able to :
- enter information
- view a status
- trigger an action
- working together without blocking
As soon as you restrict access, you restrict the company's ability to operate smoothly and consistently.
The Kafinea choice: unlimited users, adapted rights
With Kafinea, we've made a simple choice:
you don't pay more because you have more employees.
➡️ You can integrate all your teams, without arbitrating between "priority" and "secondary".
➡️ You define accesses, permissions, roles, based on real needs - not license budgets.
➡️ You secure your processes, gain in efficiency, free your teams from tinkering.
It's not just a question of cost
It's a question of management philosophy.
Limiting access means limiting collaboration.
Limiting collaboration means slowing down growth.
Our vision is different:
An ERP must support your company in its fluidity, transparency and structuring, not create new bottlenecks.