📍 Where to find this module?
Main menu > Finance > Accounting
In Kafinea, accounting is automatically generated when accounting documents are recorded.
These documents mainly include the following:
-
Customer invoices
-
Customer payments
-
Customer credit notes
-
Supplier invoices
-
Supplier payments
-
Supplier credit notes
Kafinea features a powerful system that allows you to define the accounting accounts the software should use to automatically create the accounting entries related to these supporting documents. We call this feature the “accounting strategy system.”
This is a powerful system that allows you to define the accounting accounts the software should use to automatically create entries in the ledgers when entering accounting documents such as:
-
Customer invoices
-
Customer payments
-
Customer credit notes
-
Supplier invoices
-
Supplier payments
-
Supplier credit notes
Even if this system has not yet been configured by the user, the software will intelligently build basic accounting automatically. If you later realize that what it has done is not detailed enough, you can configure the strategy system to refine its decision-making. At any time, it is possible to run an accounting recalculation to take new accounting strategies into account.
It may happen that certain accounting entries are necessary but cannot be automatically deduced by the software from the supporting documents listed above. This is mainly the case for entries sometimes called miscellaneous operations (MO). Kafinea therefore allows such entries to be entered via “manual entries.”
The configuration of automatic entry generation is done in 2 steps:
-
Define Item Categories for Items (Products or Services) – See the article: Setting up item categories
-
Define one or more Accounting strategies for assigning account numbers to item categories – See the articles: Which accounting strategy will be applied? and How does the automatic generation of accounting entries work?