📍 Where can you find this module?
Main menu > Stock management
Following a supplier order, you can generate goods receipt notes. These allow you to record the arrival of goods into stock.
There are several ways to create goods receipt notes:
- ** Direct entry**
In the case of simple purchases, for example when no order has been entered, the easiest option is to create the goods receipt note directly: * Stock management > Goods receipt notes *.
[box]** Tip:** From a ** *Supplier* record, among the various tabs available, you can view the ** Goods receipt notes already recorded for this supplier[/box]
- Generating a goods receipt note from a supplier order
For receipts using the standard purchasing chain: Supplier order, simply generate the goods receipt note from the supplier purchase order using the contextual button.
[box]** Tip:** From the ** *Supplier order* record, among the various tabs available, you can view the ** Goods receipt notes already recorded for this order[/box]
- Generating a goods receipt note from a supplier invoice
If a purchase order has not been entered and an invoice is sent with goods that need to be entered into stock, it is also possible to generate a goods receipt note from the contextual buttons of a supplier invoice**.**
[box]** Tip:** From the ** Supplier invoice**, among the various tabs available, you can view the ** Goods receipt notes** already recorded for this invoice[/box]
**Good to know: **The importance of following the steps
Kafinéa is a flexible system; it does not force you to follow the steps, which allows you to retain a great deal of freedom when entering your purchases.However, for a trading business, following the steps will give you optimal control over your supplies.
Conversely, for a service business or for purchases that are not resold, basic entry is sufficient.
Automatic impact on stock #
When a goods receipt note is validated (moved to the appropriate status via a workflow), stock movements are automatically created for each product line on the note. Stock quantities are updated accordingly for the relevant storage locations.
Stock update:
- When the goods receipt note is validated, a stock entry movement is created for each product line
- The available quantities at the destination storage site increase accordingly
- The movements are visible in the Stock movements module
Stock cancellation:
If a goods receipt note needs to be cancelled after validation, a cancellation mechanism allows you to delete the generated stock movements. The quantities are then restored to their previous level.
Important: The impact on stock is automatic and immediate upon validation. Check quantities and locations before validating a goods receipt note.
Good to know: This mechanism also applies to delivery notes (stock outflows) and stock transfer requests (movements between locations).