📍 Where can you find this module?
Main menu > Purchases
Recording supplier invoices is the final step in purchasing: it is what will generate the accounting entries in the Purchases Journal.
Tip: From September 1, 2026, most supplier invoices will arrive automatically electronically — see Receive an electronic invoice. The manual entry described below remains valid for suppliers not yet connected to the partner platform and for special cases (foreign invoices, etc.).
Currently, there is a simple way to record supplier invoices:
- Direct entry
For simple purchases that do not require a supplier order and delivery (a phone subscription, for example), the easiest option is to record the invoice directly: Purchases > Supplier invoices
Tip: From a Supplier record, among the various available tabs, you can view the Invoices already recorded for this supplier and add more.
Good to know: The principle is exactly the same for entering Credit notes, via the following path: Purchases > Supplier credit notes
Tip: From a Supplier invoice, several features are available in a single click, such as creating a Credit note, a Payment, or a Goods receipt.
Good to know: Kafinea also offers an OCR feature (automatic entry from a PDF) that automatically extracts information from a supplier invoice in PDF format to pre-fill the entry form. To learn more, see the article AI-assisted invoice OCR.