📍 Where can I find this module?
Main menu > Finance
Introduction #
The Manual Entries module allows you to record accounting entries that are not automatically generated by other Kafinea modules (invoices, payments, etc.). It can be accessed via Finance > Manual Entries.
Manual entries are useful for:
- Miscellaneous transactions (MT): accruals, provisions, closing entries
- Payroll or social security entries
- Any accounting entry not covered by an automated process
1. Create a manual entry #
Click Add a manual entry from the module list.
General information:
- Title: Description of the handwriting (required)
- Date: the accounting date of the transaction
- Amount: the total amount of the seizure
- Journal: the accounting journal in which the entry will be recorded
- Currency: the currency of the transaction
Line details:
Each manual entry consists of detail rows, with the following for each row:
- The accounting account number
- The wording of the line
- The debit or credit amount
Important: The entry must balance: the total debits must equal the total credits. The system checks this balance before validation.
2. Life Cycle #
Manual entry involves the following steps:
- Draft: This text is currently being prepared and may be edited at any time.
- Validated: The entry has been finalized and the journal entries have been generated
Good to know: Importing rows is only possible for entries with the status Draft.
3. Importing rows #
For entries with many rows, you can import the data from a CSV file:
- Create a new manual entry and save it as a draft
- From the detail view, use the Import rows
- The CSV file must contain the following columns, separated by semicolons: Account Number, Account Name, Debit, Credit
4. Bank reconciliation #
A manual entry can be linked to a bank reconciliation using the designated field. This allows the journal entry to be linked to a bank transaction during the reconciliation process.
5. Frequently Asked Questions #
When should you use manual entry instead of another module?
Use manual entry for any accounting entry that is not automatically generated by a business process (invoicing, payment, direct debit). Payroll entries, accruals, and accruals and deferrals are typical use cases.
Can I edit a saved entry?
No, once an entry has been saved, it can no longer be edited. If a correction is needed, create a new manual reversal entry (reversing entry).
Does the import file need to balance?
Yes, the total debits and credits in the imported file must balance for the entry to be validated.