📍 Where to find this module?
Main menu > Human resources
Introduction #
The Pay Slips module allows you to manage employee pay slips in Kafinea. Each pay slip is linked to a person and a pay period. It is accessible via Human Resources > Pay Slips.
Pay slips are linked to timesheets and employment contracts to ensure consistency between time worked and compensation.
1. Creating a Pay Slip #
A pay slip can be created manually from the module list or from a person’s record. It is linked to:
- A person: the employee concerned (required)
- A pay period: the corresponding monthly or weekly period
2. Pay Slip Locking #
When a pay slip is finalized, it can be permanently locked via a workflow. Locking ensures that the pay slip content will no longer be modified after validation (see Permanent Locking).
Important: Locking a pay slip is an irreversible step. Ensure that all information is correct before validation.
3. Automatic Email Sending #
Kafinea allows you to automatically send pay slips by email to employees using a workflow. The process is as follows:
- The pay slip must be locked (mandatory prerequisite step)
- The pay slip is generated in PDF format
- An email is sent to the person concerned with the PDF attached
- The pay slip is marked as sent to prevent duplicate sending
Sending conditions:
- The pay slip must be permanently locked
- The pay slip must not have already been sent by email
- The person must have a valid email address
Good to know: Automatic sending allows you to distribute pay slips to all employees without manual intervention, which represents a significant time saving for the HR department.
Important: Verify that employee email addresses are up to date before sending pay slips. An unsent pay slip (missing or invalid address) can be resent once the address is corrected.
4. Frequently asked questions #
Can a pay slip be modified after sending?
No, a sent pay slip is necessarily locked. Locking prevents any modification. If a correction is necessary, a new corrective pay slip must be created.
How do I know if a pay slip has been sent?
The field indicating the email sending status is visible on the pay slip record. Pay slips already sent will not be automatically resent by the workflow.
Can employees view their pay slips on the extranet?
If the employee portal is enabled, employees can view and download their pay slips from their personal space (see The Employee Portal).