📍 Where can I find this module?
Main menu > Inventory Management
Introduction #
Inventory transactions track every incoming and outgoing shipment in Kafinea. They are generated automatically when logistics documents (receipts, delivery notes, transfer requests) are approved. The module is accessible via Inventory Management > Stock Movements.
Important: Inventory transactions are read-only records. They cannot be created, modified, or deleted manually. They accurately reflect the logistics operations performed in Kafinea.
1. Understanding a stock transfer #
Each inventory transaction records the following information:
| Information | Description |
|---|---|
| Product | The article in question |
| Quantity | The number of units moved (positive = incoming, negative = outgoing) |
| Location | The storage location in question |
| Date | The date of the transaction |
| Document | The document that initiated the process (receipt, delivery note, etc.) |
| Unit price / Total price | The unit and total value of the shipment |
| Product bundle | The production batch, if applicable |
2. How movements are generated #
Inventory transactions are automatically created in pairs (double-entry) when the following documents are posted:
| Document | Motion generated |
|---|---|
| Receipt | Transfer from the "Suppliers" location to the internal location at the receiving site |
| Delivery note | Move from the internal location to the "Customers" location |
| Transfer Request | Transfer from one internal location to another |
This double-entry system ensures that every transaction has a source and a destination, maintaining a constant balance in inventory.
Good to know: Each move has a field Pair that links it to its mirror movement. This makes it easy to find both sides of the same transfer.
3. Tracking movements #
Each transaction records the unit price and total price of the items moved. This information is used to calculate inventory valuation and is expressed in both the currency of the original document and the company’s default currency.
4. View transactions #
There are several ways to view inventory transactions:
- From the master list: Inventory Management > Inventory Transactions for an overview
- From a storage location: tab Stock Movements to view the history of a specific location
- From a document (receipt, delivery note): to view the transactions generated by this document
5. Frequently Asked Questions #
Can I correct an incorrect inventory transaction?
No, transactions cannot be modified. To correct an error, you must cancel or modify the original document (receipt, delivery note), which will regenerate the corresponding transactions.
How do I make an inventory adjustment?
Use a "Stock Adjustments" location as the source or destination of a transfer to reconcile discrepancies identified during a physical inventory.
Do inventory transactions affect accounting?
Inventory transactions are used to calculate inventory values, which can be included in financial statements. The connection to accounting depends on how your instance is configured.