📍 Where can I find this module?
Main menu > Finance > Accounting
In Kafinea, accounting is generated automatically when accounting documents are recorded.
These parts are mainly the following:
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Customer invoices
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Customer payments
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Customer credit notes
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Supplier invoices
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Supplier payments
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Supplier credit notes
Kafinea includes a powerful system that allows you to define the accounting accounts the software should use to automatically create journal entries related to these supporting accounting documents. We call this feature the "accounting strategy system."
This is a powerful system for defining the accounting accounts to be used by the software to automatically create lines in the accounting books when entering accounting documents such as :
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Customer invoices
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Customer payments
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Customer credit notes
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Supplier invoices
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Supplier payments
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Supplier credit notes
Even if this system has not yet been configured by the user, the software will intelligently build a basic accounting system automatically. If you later realize that what it has done is not fine enough, you can configure the strategy system to refine your decision-making. At any time, you can launch a recalculation of the accounting to take into account the new accounting strategies.
There may be instances where certain journal entries are required but the software cannot automatically generate them from the supporting documents listed above. This is primarily the case for entries sometimes referred to as “miscellaneous transactions” (OD). Kafinea therefore allows you to enter such entries using “manual entries.”
Automatic generation of entries is configured in 2 steps:
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Define Product Categories for ***Items*** (Products or Services) – See the article: Configuring item families
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Define one or more Accounting strategies for assigning account numbers to item families – See the articles: Which accounting strategy will be applied? and How does automatic journal entry generation work?