In Kafinea, accounting is generated automatically when accounting documents are recorded.
These parts are mainly the following:
- Customer invoices
- Customer payments
- Customer credit notes
- Supplier invoices
- Supplier payments
- Supplier credit notes
Kafinea has a powerful system for defining the accounting accounts that the software should use to automatically create the accounting lines for these vouchers. We call this functionality the "accounting strategy system".
This is a powerful system for defining the accounting accounts to be used by the software to automatically create lines in the accounting books when entering accounting documents such as :
- Customer invoices
- Customer payments
- Customer credit notes
- Supplier invoices
- Supplier payments
- Supplier credit notes
Even if this system has not yet been configured by the user, the software will intelligently build a basic accounting system automatically. If you later realize that what it has done is not fine enough, you can configure the strategy system to refine your decision-making. At any time, you can launch a recalculation of the accounting to take into account the new accounting strategies.
It may happen that certain accounting entries are necessary, but that it is not possible for the software to deduce them automatically from the supporting accounting documents listed above. This is mainly the case for entries sometimes referred to as ODs (miscellaneous operations). Kafinea therefore allows you to enter such entries by means of "manual entries".
Automatic generation of entries is configured in 2 steps:
- Define Article Families for Items (Products or Services) - See article: Setting up item families
- Define one or more Accounting strategies to assign account numbers to item families - See the articles: Which accounting strategy will be applied? and How does automatic generation of accounting entries work?