📍 Where can I find this module?
Main menu > Inventory Management
Following a supplier order, you can generate receiving slips. These enable you to track the arrival of goods in stock.
There are several ways to create delivery notes:
- ** Direct entry**
For simple purchases—for example, when no order has been entered—the easiest way is to create the goods receipt directly: *Inventory Management > Goods Receipts*.
[box]** Tip:** From record , you can view the **Receipts already recorded for that supplier** among the various tabs available [/box]
- Generating a goods receipt from a supplier order
For receipts using the classic purchase chain: Supplier purchase order, simply generate the receipt from the supplier purchase order using the contextual button.
[box]** Tip:** From the ** *Supplier Order *, you can view the ** Goods Receipts already recorded for this order[/box]
- Generating a delivery note from a supplier invoice supplier
If a purchase order has not been entered and an invoice sent along with goods that need to be put into inventory, it is also possible to generate a goods receipt using the context menu buttons on a invoice **.**
[box]** Tip:** From the** Supplier Invoice**, you can view the ** Goods Receipts** already recorded for this invoice using the various tabs available[/box]
**Good to know: **The importance of following the steps
Kafinéa is a flexible system; it doesn't force you to follow the steps strictly, which gives you a great deal of freedom when entering your purchases.However, in a retail business, following these steps will give you optimal control over your inventory.
On the other hand, in a service business or for purchases not intended for resale, basic data entry is sufficient.
Automatic impact on inventory #
When a goods receipt is approved (by changing its status via a workflow), inventory movements are automatically created for each product line on the receipt. Stock quantities are updated accordingly in the relevant storage locations.
Stock update:
- When the acceptance form is approved, a stock receipt transaction is created for each product line
- The quantities available at the destination storage site increase accordingly
- Transactions are visible in the Inventory Transactions module
Stock cancellation:
If a goods receipt must be canceled after it has been approved, a cancellation mechanism allows you to reverse the resulting inventory movements. The quantities are then restored to their previous levels.
Important: The impact on inventory is automatic and immediate upon confirmation. Check the quantities and locations before confirming a goods receipt.
Good to know: This process also applies to delivery notes (stock outflows) and stock transfer requests (movements between locations).