📍 Where can I find this module?
Main Menu > Human Resources
Introduction #
The Timesheets module allows you to record the hours worked by your employees. Each timesheet corresponds to a work period, including start and end times as well as break times. The module is accessible via Human Resources > Timesheets.
Timesheets are used to track work hours and can be linked to pay stubs.
1. Create a timesheet #
Click on Add a timesheet from the module list or from record person record .
General information:
- Person: the employee in question (required)
- Date: the date of the workday
Time:
- Start time: arrival time
- End time: departure time
- Break time: the duration of the break (deducted from working hours)
- Time: actual working time (calculated automatically)
Payroll:
- Pay stub: a link to the corresponding pay stub, if applicable
Good to know: Employees can enter their own timesheets via the employee portal (extranet), which simplifies the process of collecting hours.
2. Time Tracking #
Timesheets allow you to:
- Track hours worked by employee and by period
- Identify overtime
- Prepare variable payroll components
3. Automatic tracking of absences #
Kafinea has an automatic mechanism that marks as absent any team members assigned to a project task who have not submitted their timesheets. This process is triggered by a workflow on project tasks.
How it works:
- When a project task reaches a certain deadline or status, the system checks whether the assigned users have submitted a timesheet for the relevant period
- People without timesheets are automatically marked as absent from the project
Important: This feature does not create a leave request. It updates the status of the employee’s participation in the project task. The employee or HR manager is still responsible for documenting the absence (by submitting a timesheet or a leave request).
4. Frequently Asked Questions #
Is working time calculated automatically?
Yes, actual working time is calculated based on the start time, end time, and break time.
Are timesheets linked to projects?
Timesheets are linked to people. To track time by project, use project tasks, which have their own time tracking feature.
How do I export timesheets for payroll?
Use the export feature from the timesheet list. You can filter by period and by person before exporting.